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myriadmeister
January 8, 2020
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Archiving large file

  • January 8, 2020
  • 2 replies
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Hi,

We've been using QB for nearly 20 years and would like to purge our data so it's not so cumbersome and we don't have to view customers and sales receipts that are 15 years old.  We're currently using Premier Retail Edition 2017 and would prefer not migrating to an online alternative.  Is there a way we can accomplish this? Thanks.

 

Mike

    Best answer by mv32

    Thanks for posting in the Community, @myriadmeister.
     

    Here's an option there in QuickBooks Premier, where you can purge files by using the Condense Data. The idea of condensing data is to reduce the file size in data processing. Here's your guide on how to process condensed data: Use the Condense Data Utility.
     

    Some guides need attention for you to remove parts of information seamlessly. It includes what you need to know about condense data utility and the type of transactions that can't be removed.
     

    For assistance in Condensing Data, You can reach our Customer Care Technical Support to assist you.
     

    Please feel free to leave a query through this post if there's anything else. I'm always here to help. More power to your business!

     

     

    2 replies

    M
    mv32Answer
    January 8, 2020

    Thanks for posting in the Community, @myriadmeister.
     

    Here's an option there in QuickBooks Premier, where you can purge files by using the Condense Data. The idea of condensing data is to reduce the file size in data processing. Here's your guide on how to process condensed data: Use the Condense Data Utility.
     

    Some guides need attention for you to remove parts of information seamlessly. It includes what you need to know about condense data utility and the type of transactions that can't be removed.
     

    For assistance in Condensing Data, You can reach our Customer Care Technical Support to assist you.
     

    Please feel free to leave a query through this post if there's anything else. I'm always here to help. More power to your business!

     

     

      M
      myriadmeisterAuthor
      January 8, 2020

      Thanks for your reply.  The Condense Data Utility seems as though it will do the trick.  We are now using the Premier Retail Edition 2017.  Since we'll be updating to 2020 anyway, do you recommend waiting to use the new and - ostensibly improved - edition to perform the Condense Utility?

       

      Mike

        Fiat Lux - ASIA
        Fiat Lux - ASIA
        January 8, 2020

        In QuickBooks 2019, the company has been improving their condense utility. You may open your data file on trial license of Pro 2020 and condense it. Then you may ask the vendor to do the same thing and compare the both condensed files. Make a deal with the vendor that you will only pay the service if their condensed data is better than yours.

          Fiat Lux - ASIA
          Fiat Lux - ASIA
          January 8, 2020

          @myriadmeister 

          I agreed to Jovychris. You may condense it and/or create the new data file with outstanding data. Another option, consider to purchase a 3rd party condense service. It is an advanced version of the condense feature available in QuicBooks. You may get following results: 

          • Significantly reduced file size -- Expect a 40-75% reduction in size
          • Remove inactive customers, vendors, items to stay under the 14,500 limit for Pro/Premier(Optional)
          • Improved performance with third-party applications

           

          As additional option, you may deploy a private cloud to access your local data file by internet connection.

           

          Just my 2 cents.

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