Artificial limits when adding a New Rule

Welcome to the Community, @GH_WI. I'm glad you reached out for help with adding a New Rule in QuickBooks Desktop. Let me share my insight about where to find those options so we can get you set up smoothly.

In Express Mode, you'll only see the Description option when you create rules. But if you switch to Advanced Mode, you'll find the Memo option under the Description drop-down. Plus, you can choose the Money In/Out option in the For: field at the top. See the screenshot below:

 

To change modes, here's how:

1. Open the Banking menu.
2. Hover over Bank Feeds and select Change Bank Feeds Mode.
   
   
    
3. On the My Preferences page, choose Advanced Mode.
4. Finally, click OK to save your changes.

However, if you're already in Advanced Mode and still not seeing those options, I recommend checking out the troubleshooting steps in this resource: Verify and Rebuild Data in QuickBooks Desktop. This guide will help you fix any underlying issues with your data, ensuring that you can access all the options available for creating rules.

For future reference, explore this article: Reconcile an Account in QuickBooks Desktop. It gives useful tips that can help you manage your accounts better and improve your understanding of creating rules in QuickBooks. This will ensure your transactions are sorted correctly and make your work easier.

If you have further questions or need more assistance as you navigate the rules in QuickBooks, feel free to reach out. I'm here to help you ensure everything works seamlessly for your accounting needs. Have a good one!