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C
CEH13
April 25, 2024
Question

Can a bill payment be split to part match statement as bills credits not all imported from techman? will it create a problem if the bills are just marked as paid?

  • April 25, 2024
  • 1 reply
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1 reply

JaeAnnC
JaeAnnC
April 25, 2024

Thanks for reaching out to us, @CEH13. I'll be glad to assist you in manually creating bill credits in QuickBooks Online (QBO) so you can apply them to your bills. 

 

If payment covers multiple bills, you can split them and enter an amount for each bill. However, since some of the bill credits are not imported from the third-party app, you can enter them manually in QBO and apply them to your bills. Here's how:

 

  1. Go to + New and select Vendor Credit.
  2. Enter the Vendor and the bill credit details.
  3. Select Save and Close.
  4. To apply it to a bill, go to + New and select Pay Bills.
  5. Put a checkmark on the bills to pay, and the credits will show under the Credit Applied column.
  6. Select Save and Close.

 

Please know that manually marking a bill as paid will not cause issues to your books.

 

Furthermore, you can upload your receipts to QBO to save time on tracking and recording them.

 

Keep in touch if you have other questions about matching bill payments. The Community team is here to help you every step of the way. Take care, and have a good one.

C
CEH13Author
May 2, 2024

Hi

I'm trying to match to a payment already made but can't see how to include the vendor credits which are showing on the supplier transactions ?

A
AnneMariee
May 2, 2024

Let's match your bill payment transactions so your books are in order, CEH13.

 

Matching your transactions allows you to link a downloaded transaction with one you already entered, avoiding duplicates. If QuickBooks can't recognize a transaction's match from existing records, it could be because of the following reasons:

 

  • Discrepancies in amounts or dates are present.
  • The transaction is older than 6 months.
  • The bank account on the payment differs from the bank associated with the match.
  • The payment has been reconciled.
  • The record is already matched to another transaction.
  • Involvement of multiple currencies with significant differences in amounts.

 

However, you can still find a match when click the Find other matches link when QuickBooks can't recognize a match automatically.

 

In your case, you'll need to create a Bill payment transaction to apply to the vendor credits. Here's how to do it:

 

  1. Click the +New button.
  2. Select Pay bills under Vendors.
  3. Choose the payee, bill, and the bank account to affect.
  4. In the Credits section, tick the vendor credit to be applied.
  5. Press Save and close.

 

 

Then, let's head to your bank feeds and locate the downloaded bill payment transaction to match it with the newly recorded one. QuickBooks will indicate that a match has been found, and you can go ahead and confirm it by clicking Match.

 

I'll leave this article for more detailed info on matching transactions in QuickBooks: Match online bank transactions in QuickBooks Online.

 

For future reference, here's a comprehensive guide on ensuring your QuickBooks accounts match your real-life ones: Reconcile workflow.

 

Come back to this post if you have any other concerns about matching transactions in QuickBooks, CEH13. I'll be right here to address them. Keep safe!

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