Skip to main content
K
KaitlenO
November 20, 2023
Question

Can you add a bill to a bill payment after reconciliation?

  • November 20, 2023
  • 1 reply
  • 0 views

Hello, I have a bill payment on on of my vendors that was never attached to a bill and also the bill was never created. This was back in March, so it has been showing as a credit on the vendor ever since, but the accounts have since been reconciled up through October. 

 

Can I add a bill to this vendor and apply the payment to it even though everything has been reconciled? Or, do I have to un-reconcile everything back to March to do so? Is there another solution? I just need the vendor account to zero out and not show a credit.

 

Thank you!

1 reply

AldritchM
AldritchM
November 20, 2023

Hi, there @KaitlenO.

 

Allow me to help you and share some insight on how to get around this issue.

 

You can still add the unapplied bill payment to a bill without un-reconciling everything. Here's how:

 

    1. With the Profit and Loss report open, look for the section Unapplied Cash Bill Payment Expense.
    2. Select the total amount. Take note of the vendor and amount for each bill payment in the list.
    3. Select + New.
    4. Select Pay bills.
    5. If you see bills matching the bill payments in the list, select the checkboxes next to them, then Save.
    6. If you don’t see a matching bill for one of your bill payments, create it:
      • Select + New.
      • Select Bill.
      • Fill out the form with the same vendor, amount, and date as the bill payment.
      • Select Save.
    7. Repeat the steps for any bill payments left on the list.

 

Run your Profit and Loss report again. The Unapplied Cash Bill Payment Expense account should be removed from your report.

 

You can check this article for a full guide: unapplied cash bill payment expense on your profit and loss.

 

On the other hand, you can check this article to learn how to get a Profit and Loss Comparison Report in QuickBooks Online and QuickBooks Online Accountant: Run a Profit and Loss Comparison Report.

 

If you need further guidance on reconciling and recording the transaction. I'm just around to help you.

Terms & ConditionsAccessibility statement