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victoriah1956
October 20, 2023
Question

Entering purchases vs paying bills in QBDT

  • October 20, 2023
  • 1 reply
  • 0 views

I've been using QBDT 2022 Premier Plus Contractors Edition since May 2022.  I purchased the lessons and jumped in head first to handle hubby's business on the office end.  I'm pretty well versed in computers, bookkeeping, etc. but I learn something new every day.

My question today is this - Am I committing some kind of huge mistake by recording our purchases (that have been paid for at the time of purchase) by using the "write checks" option?  When I do this, obviously there's no AP that is affected by the transaction, because the items are already paid for.  Someone in one of these forums suggested I'm doing it wrong and really should enter a bill before entering a payment.  BUT, there is no bill to enter.

The other side of the coin is I am accomplishing two tasks at once (entering items & recording the payment of said items).

I'd like to hear your thoughts and if you think my process is okay or if it's going to sink the ship? 

1 reply

Adrian_A
Adrian_A
October 20, 2023

Hi Victoria,

 

You're correct in creating a check. I'm here to expound the difference between Check and Bill, and when to enter them.

 

Since you paid the item at the time of purchase, creating a check is the best approach to it. On the other hand, Bills are for payables. You'll record a bill for any services or items received that you will pay for later.

 

Here's how to create a check:

 

  1. From the Banking menu, select Write Checks.
  2. Select a BANK ACCOUNT.
  3. Choose a vendor's name.
  4. Go to either the Expenses or Items tab.
  5. Click Save & Close.

 

Moreover, you can check this article if you want to print the check: Print checks.

 

Keep me posted whenever you have concerns in recording vendor-related transactions.

V
victoriah1956Author
October 23, 2023

Thanks Adrian_A:

I was just questioning whether or not I was doing it correctly, as I outlined how I process the purchase of items paid for at the point of sale.   Thanks for verifying.

Best,

JessT
JessT
October 23, 2023

Hi Victoria!

 

I understand that you had some doubts about your process for handling purchases paid for in QB Point of Sale, and I'm glad that my colleague Adrian was able to provide verification for you. If you have any more questions or need further assistance, feel free to return to this thread. We'll be happy to lend a helping hand.

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