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C
coastalkellie
February 4, 2025
Question

Filter Approved bills in Pay Bills Screen QBO

  • February 4, 2025
  • 1 reply
  • 0 views

We recently started using the approval workflow for vendor payments for Accounts Payable. 

 

This seems like a no brainer, but is there not a way to Filter Approved bills in the Bill Pay screen? I am not seeing that there is. It seems to defeat the purpose of an approved/not approved bill if you can just pay whatever, whenever? I at least want to filter out anything that is not approved when I go to pay bills so we aren't accidentally paying pending items.

1 reply

A
AnneMariee
February 4, 2025

It's critical to ensure that only approved bills are paid, especially given the workflows your Accounts Payable team has started implementing. Let me clarify this matter and share the steps you can take to forward this feedback to our product development team.

 

I see how beneficial it is to filter approved bills in the Pay Bills screen to ensure accuracy and accountability by preventing unapproved transactions from being processed. However, the option is currently unavailable in QuickBooks Online. I encourage you to share this suggestion with our back-end team. Your feedback helps us understand the urgent needs of our customers and prioritize new features accordingly.

 

Here's how to submit feedback:

 

  1. Click the Gear icon in the upper right corner.
  2. Select Feedback.
  3. Enter your suggestion for a filter to show only approved bills in the Pay Bills screen.
  4. Click Next to submit.

 

For additional help regarding vendor payments and approval workflows, you might find these articles useful:

 

 

You can automate payment processing, deposit funds, and record transactions in your accounting books. Refer to this article on Bill Pay: Learn about QuickBooks Bill Pay for QuickBooks Online.

 

If you have any other questions or need further assistance, please don't hesitate to reach out. We're here to help make your billing and payment processes as smooth as possible. Continuous efforts are being made to improve QuickBooks Online based on valuable feedback from users like you. Have a good day!

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