Hi there, atlas_healthcare.

You can count on me to help switch a bill to a long-term liability in QuickBooks Desktop.

You have the option to create a Journal entry by debiting A/P and crediting the long-term liability account. However, this action is applicable if the bill is due in 2025 or later. 

Another way is to record a bill credit with the current date and use the desired long-term liability account as the expense. Then, you can utilize the pay bills function to apply the bill credit to the bill, effectively paying it off.

In addition, you can generate various reports that offer diverse viewpoints on the performance of your business. These reports can provide detailed insights into different aspects of your business operations, such as sales, finances, and customer and vendor engagement.

If you require further assistance managing vendor bills or related matters, reply to this thread. I am here to support you at any time.

@atlas_healthcare 

Wow, the advice given by @GlinetteC of "If you haven't already, create a long-term liability account. Then, access the vendor bill, and in the Expenses section, select the liability account for categorization. This ensures bill is correctly associated with the long-term liability account in QuickBooks Desktop." is very wrong.  That advice will remove the expense from your books and create a negative balance in a long-term liability account.

Keep in mind that a long-term liability account is used for liabilities that are not due within the next 12 months.  It's not for amounts that have been outstanding for 12 months or more.  If you still want to move it, you can create a journal entry and debit A/P and credit the long term liability account but that's not what you want to do unless the bill is due in 2025 or later.

To do this properly, enter a bill-credit with a current date and use the desired long term liability account as the 'expense'. Then use pay bills to apply the bill-credit to the bill, paying it off.