Help rent reimbusment

Hello, @Annabanana10.

Allow me to share some insights about handling reimbursement in QuickBooks Desktop (QBDT).

Since the reimbursement is a form of income for your company, you'll need to create a Clearing Account to move money from income to your rent expense account. Here's how:

1. Go to the Gear icon and select Chart of Accounts.
2. Click on New.
3. In the Add New Account window, select the Bank radio button.
4. Select Continue.
5. In the Account Name field, enter Clearing Account.
6. Do NOT enter an opening balance.
7. Select Save & Close.

Next, create an invoice to receive the reimbursement amount. Then, you can follow these steps to record a journal entry. 

1. Go to the +New icon and select Journal entry.
2. Debit the Clearing Account with the amount of the reimbursement.
3. Credit your Accounts Receivable account 
4. Save the Journal Entry.
5. Create a second Journal Entry.
6. Debit the rent expense account where you recorded the rent expense with the reimbursement amount.
7. Credit the Clearing Account with the same amount. This will zero out the clearing account and reduce the rent expense.

I'm also adding this article to learn about reimbursements and how to pay your employee back for out-of-pocket expenses in QuickBooks Payroll: Reimburse your employee in QuickBooks Payroll.

If you need further assistance recording reimbursements in QuickBooks Desktop, leave a comment below. The Community is here to help.