Skip to main content
February 11, 2024
Question

Hi there, how do I add purchases I have made to Quickbooks? For example, I bought work boots for my job. Is there a place to log this purchase?Thanks in advance!

  • February 11, 2024
  • 1 reply
  • 0 views
Original commenter did not share additional details

1 reply

February 11, 2024

Adding purchases to QuickBooks Online (QBO) is easy, and we're here to help you with the process, info. 

 

If you've already paid for your work boots, enter it as an expense. On the other hand, if you plan to pay for it in the future, enter it as a bill

 

Follow these steps if you already paid for your business expenses:

 

  1. Go to + New, then select Expense.
  2. In the Payee field, select the vendor. 
  3. In the Payment account field, select the account you used to pay for the expense.
  4. In the Payment date field, enter the date for the expense.
  5. In the Payment method field, select how you paid for the expense.
  6. In the Tags field, enter the preferred label to categorize your money.
  7. In the Category details section, enter the expense info. In the Category dropdown, select the expense account you use to track expense transactions. Then enter a description. Tip: You can also enter specific products and services in the Item details section to itemize the expense.
  8. Enter the Amount and Tax.
  9. Select Save and close.

 

When you intend to pay for your work boots at a later date, record a bill transaction and then make a payment

 

To learn the difference between bills, checks, and expenses, please see this article: When to enter bills, checks, and expenses in QuickBooks Online.

 

Also, would you like to know your monthly expenses? This article will guide you on how: Run and save a monthly expense report by vendor.

 

Reach out to us again if you need further assistance managing expenses and vendor transactions in QuickBooks. We'll be more than happy to assist you further.