How do I add the credit card processing fee to an invoice without being charged the processing fee for the base amount AND the processing fee?

Hi, @Lindaj215. Welcome to the Community. I can share some information that will help you understand more about the fees for QuickBooks Payments.

We understand that credit card processing fees can add up and that cash flow is important to small businesses. Because credit card surcharges are handled differently in each state, the function to automatically add processing fees to an invoice is not available at this time. The amount you'll pay usually varies, and it depends on how you process the transaction. The transaction fees will depend on whether you process the card through swipe (2.4%), invoice (2.9%), or key (3.4%), plus a flat $0.25 fee per transaction.

There will be no fees for the customers when they pay. This article can provide a much clearer view regarding the charges: Standard Payment Fees & Rates.

In states where it's permissible to impose surcharges, businesses are required to clearly show these additional fees at the time of purchase and on the receipt. If a business decides to apply a surcharge for credit card payments, it must adhere to specific guidelines, which can differ from state to state. These guidelines outline the proper procedures for implementing and disclosing these surcharges to customers.

To add a credit card processing fee to your invoice, you can create a service item and manually add it to your invoice. Alternatively, you can integrate a third-party app with your QuickBooks to streamline the process.

To begin, these are the steps:

1. On the left navigational bar, go to the Get paid and & pay the tab.
2. Choose Product & Service.
3. Click on New, and then select Service.
4. Enter the name of your service item. (Example CC Fee)
5. Select the account you'd use to track the processing fees.
6. Once done, click Save and Close.

Once done, add the credit card fee as an additional item on your invoice when you charge your customers with the processing fee.

I'm also adding this article to learn about personalizing the sales forms you send to your customer for future reference: Customize invoices, estimates, and sales receipts in QuickBooks Online.

For future reference, read through this article: Find out when QuickBooks Payments deposit customer payments. It helps you learn more about the turnaround time to get your customer payments in your bank account.

If you have any other questions or concerns related to your QuickBooks Payments account or managing your customer invoices, please don't hesitate to let me know. I am here to assist you.

What I did was put in the product and services in. I then added the processing fee on another product line. Then I added a discount for that processing fee at the bottom under the subtotal of the invoice. This is the best solution I could find.