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September 20, 2024
Question

How do I record Per Diem for meals, received by my company from a client's company, as a nontaxable income item in QBO?

  • September 20, 2024
  • 1 reply
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My company receives per diem from a client company for meal allowances on a monthly basis, for daily working meals, which in our industry is a nontaxable item. Unable to figure out how to categorize this so that it doesn't affect my balance sheet as taxable income. Thanks!

1 reply

September 30, 2024

You would create a liability account (in chart of accounts) to put any payments made to go towards the meals and each time your record a receipt for that client for a meal, you would categorize it to that same liability account.  

 

Example:

$200 deposit received from client in bank feed, applied to liability account

$55 meal receipt received by employee either physical receipt or bank feed transaction categorized to the liability account.   

 

It is a liability because it is money that you have received but intended purpose has not been spent.  Then you can just run monthly reports in the liability account.