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jeffw43rwerwerweqwerfadwefasdf
February 2, 2019
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How do sales entered as cash sales, show up in deposits?

  • February 2, 2019
  • 2 replies
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QB 2007 version. I've entered some cash sales in QB and I guess they show up somewhere but I don't know where. 

 

The normal progression for sales NOT paid by cash is Invoice, Receive Payment, then Deposit. But with cash sales, I enter the sale as a cash sale and that's the last I see of it. It should show up in the total amount when I do a P+L statement but it doesn't; all I see are other sales I made. It seems to me that even with a cash sale I should have to do a Deposit with it so it would show up on the P+L.

 

What am I doing wrong? 

Thanks

Best answer by qbteachmt

"The normal progression for sales NOT paid by cash"

 

That's Not what matters. The difference is: Paid for the date of the sale or not. The Payment Method is something you can optionally select when processing:

Invoice = unpaid as of this date of sale; the payment follows in partial amounts and/or on a different date. This can be Cash, Checks, Credit Card payments, PayPal, ACH, EFT, etc.

 

Sales Receipt = for this Date of sale, it also is Paid = One Step not needing to provide a break between Sales Date and Payment Date. This also can be Cash, Checks, Credit Card payments, PayPal, ACH, EFT, etc.

 

If you are sending these directly to the Bank in the bookkeeping, they show Individually. If you want to Batch them, or show the deposit has yet a different date from the sales and/or payment date, that is why you would flow them into UF, for selection for the Actual Deposit and the deposit date.

 

All of these steps exist for when they Matter, and Dates Matter in bookkeeping what happened and when and or who and how much.

 

"It seems to me that even with a cash sale I should have to do a Deposit with it so it would show up on the P+L."

 

Please see my attached image.

 

 

2 replies

Rustler
Rustler
February 2, 2019

For cash sales use a sales receipt, list the items being sold and save.  The item determines what income account is posted to.  Then use make deposits when needed

qbteachmt
qbteachmtAnswer
February 2, 2019

"The normal progression for sales NOT paid by cash"

 

That's Not what matters. The difference is: Paid for the date of the sale or not. The Payment Method is something you can optionally select when processing:

Invoice = unpaid as of this date of sale; the payment follows in partial amounts and/or on a different date. This can be Cash, Checks, Credit Card payments, PayPal, ACH, EFT, etc.

 

Sales Receipt = for this Date of sale, it also is Paid = One Step not needing to provide a break between Sales Date and Payment Date. This also can be Cash, Checks, Credit Card payments, PayPal, ACH, EFT, etc.

 

If you are sending these directly to the Bank in the bookkeeping, they show Individually. If you want to Batch them, or show the deposit has yet a different date from the sales and/or payment date, that is why you would flow them into UF, for selection for the Actual Deposit and the deposit date.

 

All of these steps exist for when they Matter, and Dates Matter in bookkeeping what happened and when and or who and how much.

 

"It seems to me that even with a cash sale I should have to do a Deposit with it so it would show up on the P+L."

 

Please see my attached image.

 

 

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