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How to apply vendor credit to bill without marking it paid?

Forum|Forum|2 years ago
December 14, 2023
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How can I apply a specific vendor credit to a bill without having to mark the bill paid. I have a bank transaction (ex. $1,000). I have a bill for $1,200 and a vendor credit of $200. How can I add the bill and credit together to make it $1,000. Then I can match it with my bank transaction. All of my data is automatically imported from the bank and 3rd party. I do not need to create any bill, vendor credit, or bank transaction manually.

Thanks for your help.

QuickBooks Online

Best answer by JoesemM

Thanks for reply. If I mark it as paid will I still be able to match it with the bank transaction?

Thanks for the prompt reply, @NewTo23.

Yes, when you mark a bill as paid, you still be able to match it with the corresponding bank transaction in QBO. You may follow the steps shared by my colleague Adrian_A on how to match it in case you have a remaining balance.

After you match or add downloaded transactions, they're recorded into QuickBooks. Review your work and make sure everything is correct in the Categorized or Reviewed tab.

Here's how:

Go to Transactions, then select Bank Transactions.
Select the tile for the account you want to review.
Go to the Categorized or Reviewed tab.
Select the link in the Added or Matched column to review the transaction.

For more details about the process, see this link: Match online bank transactions in QuickBooks Online.

In addition, I'll be sharing these links that will guide you in using bank rules to automatically categorize transactions from your bank and reconcile your accounts in QBO:

Please know that you are always welcome to click the Reply button below if you still have concerns about matching bank transactions. I'm always around to help. Take care.

Adrian_A

Hello NewTo23,

Thank you for the details. I'm here to help you link the vendor credit and the bill.

Since you don't want to use the Mark as paid button, you can make use of the Pay bills option instead to apply the vendor credit. Here's how:

From the + New button, select Pay bills.
Select the bank account.
Tick the vendor's name. You'll see the available credit with this vendor in the Credit Applied field.
Click Save and close.

From there, you can match the remaining balance to the bank transactions. Below are the steps as your guide:

Select Bank transactions from the Transactions tab.
Click the tile of the bank account.
Select the payment.
Click Find match.
Select Confirm.

Moreover, I've added this article as your guide in tracking expenses: Manage a line of credit in QuickBooks Online.

Don't hesitate to get back to the thread if you have other concerns about paying bills and linking vendor credits.

N

NewTo23Author

Thank you so much for the reply. The 3rd party app we use imports the bills and vendor credit transactions. Is there a way for me to apply a specific vendor credit. It looks like it is drafting from the credit balance.

Thanks

JaeAnnC

It's nice to have you back in this thread, @NewTo23. You'd be glad to know that there's a way to apply a specific vendor credit to your bills in QuickBooks Online (QBO), and I'll be happy to guide you on how.

To choose a specific vendor credit to apply to your bills, let's go over to the Bill Payment section. Here's how:

Go to Expenses and click Bill.
Select the Unpaid tab. Click the dropdown icon in the Action column, then View/edit bill.
At the upper-right corner of the screen, click Mark as paid.
Go to the Credits section and tick the box of the specific vendor credit you want to apply.
Click Save and Close.

In addition, save time on tracking and recording your receipts from vendors by uploading them to QBO. This way, you can modify the receipt, categorize it to an account, or match it to an existing transaction.

Keep me updated on your further queries by replying to this thread. I'm always available to continue assisting you. Take care, and have a good one.

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