how to edit a direct deposit paycheck after it cleared

I'm here to share details about editing a direct deposit paycheck in QuickBooks. This way, you can correct your employees' paycheck details and keep your payroll data accurate, LCBI.

If the check has already cleared and is affecting your account balance, you can void it. Doing so will set its dollar amount to zero but won't automatically reverse the deposit. This step will help correct your check register and prevent overdrafts in your bank account. The tax amounts collected through Automated Tax Withdrawal will still apply to future payrolls.

Here's how:

Step 1: Void direct deposit paychecks

1. Select the Employees menu, then choose Edit/Void Paychecks.
2. Change the Show paychecks through/from dates to the date of the paychecks you need to void, then press Tab on your keyboard.
3. Select the check-in question, and choose Void.
4. Enter YES, then click Void.
5. Check the box to agree to the terms and conditions of voiding the paycheck.  
6. Repeat steps 1-5 as necessary to void any additional checks.

Step 2: Send the voided paychecks

1. Select the Employees menu, then choose Send Payroll Data.
2. Click on Send.  Note that you won't see direct deposit checks to send, but this action informs our system to cancel the paychecks.  
3. Once done, enter your payroll PIN, then select OK.

After voiding, create a new paycheck with the correct details. Ensure it reflects the changes in job cost reporting while keeping the total amount paid to the employee.

To know more about when sending direct deposit payroll, check out this article for more details: When To Send Your Direct Deposit Payroll.

I've added this article to help you manage payroll and ensure you'll get the data you need in QBDT: Customize Payroll And Employee Reports.

Have other questions when processing payroll? Tap the Reply button to send a response. We're fully committed to resolving your concerns and enhancing your experience with QuickBooks. Have a great day.