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Apples521
June 2, 2025
Question

How to write a check for a payroll adjustment

  • June 2, 2025
  • 1 reply
  • 0 views

A payroll adjustment was created by QBO support for state specific taxes that should not have been withheld from a (prior) employees paycheck.  There have been two small payroll liabilities hanging out on our balance sheet since October, which QBO support just fixed today, June 2025.  Doing my bank rec now I see an October 2024 payroll adjustment for this prior employee.  I need to write him a check for this, but I can't figure out how to turn this adjustment on the bank rec into a check to print, or to associate a check # with it once a check is paid.  If I write a new check, it will duplicate this entry.  How do I move forward?

 

1.  I could hand write a check, but then I've got to make sure my AP person updates the next check they write since I can't record a new check for this in QB

2.  They do not have direct deposit, so I can't just make a direct deposit either

 

Help?

1 reply

S
SashaMC
June 2, 2025

Hye Apples562,

 

Thank you for reaching out to the QuickBooks Community! You cannot directly "turn" a bank reconciliation adjustment into a check to print or associate a check number with it within the bank reconciliation window itself.

 

However, you can still record these adjustments and either print a check or record a check payment outside of the reconciliation process to account for the expense or payment.

 

Here's how:

 

Creating a Check to Print for the Adjustment:
 

  • Create the check: If the adjustment represents a payment that needs to be made by check (like a bank fee that needs to be reimbursed, although this is unusual), you would need to create a new check transaction in QBO outside of the reconciliation.
  • Navigate to the Create Check screen: Go to the + New button and select Check.
  • Fill out the check details:
    • Choose a Payee (if applicable).
    • Select the appropriate Category (e.g., Bank Fees, Expense account).
    • Enter the adjustment Amount.
    • Enter any other necessary information.
  • Print the check: Once the check is saved, you can print it using the QuickBooks Online (QBO) check printing feature.

 

Associating a Check Number with an Existing Adjustment/Transaction:
 

  • Locate the transaction: If you've already recorded the adjustment (for example, as a journal entry or expense) and now need to associate a check number with it, you can find the transaction within your QuickBooks Online (QBO) records.
  • Navigate to the transaction: Go to the Expenses menu and select the Expenses tab.
  • Edit the transaction: Locate and click the transaction to open it.
  • Add the check number: Enter the check number in the appropriate field.
  • Save the changes: Save the transaction with the updated check number.

 

However, if you continue to experience issues, you will need to consult with your accountant. If you don't have one, you can use our ProAdvisor services to find one within your area. Please use the link below!

 

 

Let me know if you have further questions or concerns. My team and I will be here to help. See you! 

 

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