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vetteamtraining-
September 24, 2024
Question

If I have 1099 contractors, am I responsible for filing their 1099-NEC with each of their states? I know they must be filed with the fed government.

  • September 24, 2024
  • 1 reply
  • 0 views
An accountant recently informed me that I need to file each 1099-NEC with the DOR of each state in addition to the IRS.  Quickbooks seems not to know. ADP said no. Gusto said yes.  I called 3 different payroll companies.  Help

1 reply

C
CharleneMaeF
September 24, 2024

I'm here to share details about filing 1099-NEC with the states, vetteam. 

 

You're responsible for submitting 1099-NEC forms for your contractors in their respective states. However, QuickBooks Online currently doesn't offer the capability to prepare and send these forms to state authorities; the program can only submit the 1099 forms to the Internal Revenue Service (IRS).

 

Moreover, please note that some states don't require you to file the forms, but others will mandate that you do so. In Alaska, Florida, Illinois, New Hampshire, Nevada, New York, South Dakota, Tennessee, Texas, Washington, or Wyoming, you're not required to file the form.

 

If the state requires you, I suggest checking out this article: Submit your state 1099 forms. Then, click the link on your state and complete the filing. You can also contact the state to verify if they need the 1099-NEC and 1099-MISC and how to file them.

 

Additionally, you may want to learn more about the boxes on 1099 forms and how to prepare them. You can check out these resources for more guidance:

 

 

If you'd like a second set of eyes when submitting your 1099 forms, check out our QuickBooks Live Expert Assisted team. They're available on demand to offer guidance. 

 

Please don't hesitate to get back on this thread if you have other concerns or follow-up questions about preparing and filing your 1099 forms. I'll be around to provide further assistance.

V
vetteamtraining-Author
September 25, 2024

Thank you and this is the information I found online, BUT, there's a mixed message.  

1) "If you have 1099 contractors, you're responsible for filing their 1099-NEC forms with the IRS, not with each of their states, through QuickBooks Online (QBO)."  GREAT!  I did that, so I can conclude I'm not responsible for filing with each state, right??

 

BUT THEN YOU WRITE...

 

2) "However, if you're state required you to file 1099s, you can check out this article and click the link on your state and file it: File your state 1099 forms."    HUH?  In point #1 it's stated I'm not responsible, BUT THEN this says I am????

 

Am I responsible or Am I not? 

Does Quickbooks not offer filing with states that require it?

OR is it not required?

 

It's one or the other, but definitely not both.

 

Can someone be more clear?

Are there some states that require filing?

Does Quickbooks not offer this type of service because they only offer filing with the IRS?

 

What I know is this is confusing and those at Quickbooks provide mixed messaging. "you're responsible for filing their 1099-NEC forms with the IRS, not with each of their states, through QuickBooks Online (QBO)".   GREAT EXCEPT then there's a bunch of language stating I may be responsible.  So which is it?

 

Because I called into Quickbooks in January 2024 who said they would handle it all. I assumed that meant all legal requirements for 1099s...state and federal (if there are any state requirements). But then I get this mixed messaging where it says "you're not responsible because it only has to go to the IRS, but by the way here's a lot of obscure links you must go to each state and check their requirements because we really have no idea...."

 

Still help...

K
KimberlyS
September 25, 2024

I know how essential it is for you to determine whether you need to file 1099s in each state for your contractors, vetteamtraining. I'm here to discuss this matter further for clarification.

 

Yes, you're responsible for filing 1099-NEC in each state of your 1099 contractors. However, the option to prepare and send these forms to the state is currently unavailable in QuickBooks Online. It will only send 1099-MISC or 1099-NEC forms to the Internal Revenue Service. While there are states that will not require you to file these forms, there are also states that may ask you to do so.

 

To ensure you can submit your 1099s accordingly, I recommend contacting your state for guidance. Alternatively, you can refer to the link in this article: File your state 1099 forms.

 

On the other hand, if you want to review your past payroll tax payments and forms, please browse this material to locate it: View your previously filed tax forms and payments.

 

Please keep in touch with us in this thread for other concerns when filing 1099s in QuickBooks Online. We're here to help anytime you need further guidance.

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