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Liftco
September 9, 2021
Solved

Inventory Assemblies

  • September 9, 2021
  • 2 replies
  • 0 views

We purchase an item as a kit but we sell as pieces sometimes.  Is there a way that when I receive into inventory it receive it will automatically split the kit up as individual pieces.  For instance:  Kit comes with (5) different parts:  Parts 1, 2, 4 = 1 item each / kit

Parts 2 = 2 items each / kit

Part 5 = 4 items each / kit

 

Also when I initially make an assembly what am I to choose in the "Cost" drop down box:

 - Use Global

 - User defined cost or

 - Use total BOM cost

Best answer by JonpriL

Let me help share how you can track inventory assembly in QuickBooks Desktop, @Liftco.

 

As of the moment, there isn't an integrated way to automatically split the items of your inventory upon receiving them. It's best to manually create an item receipt transaction to track the quantity of your inventory and pay the related expense accordingly.

 

Therefore, I've got you a couple of articles below to understand how you can receive an item:

 

 

Meanwhile, selecting the cost while creating your assembly item is base on your accounting practices. The following choices are different by:

 

  • Use Global Preference - the setup you use in the item and inventory preferences
  • Use Defined Cost - setting up the cost yourself
  • Use Total BOM Cost - the total cost of the components used in the bill of materials

 

I'm adding this article to learn more about building your assembly: Track the Products you Manufacture in QuickBooks Desktop Premier, Enterprise, or Accountant.

 

You may also read through this reference with the steps you're able to use to track the status of your inventory and assembly items: Ready-made Item Reports in QuickBooks Desktop.

 

If you have any other questions with tasks related to managing your inventory assembly, please let me know in the comments below. I'll be here to lend a helping hand. Take care!

2 replies

J
JonpriLAnswer
September 9, 2021

Let me help share how you can track inventory assembly in QuickBooks Desktop, @Liftco.

 

As of the moment, there isn't an integrated way to automatically split the items of your inventory upon receiving them. It's best to manually create an item receipt transaction to track the quantity of your inventory and pay the related expense accordingly.

 

Therefore, I've got you a couple of articles below to understand how you can receive an item:

 

 

Meanwhile, selecting the cost while creating your assembly item is base on your accounting practices. The following choices are different by:

 

  • Use Global Preference - the setup you use in the item and inventory preferences
  • Use Defined Cost - setting up the cost yourself
  • Use Total BOM Cost - the total cost of the components used in the bill of materials

 

I'm adding this article to learn more about building your assembly: Track the Products you Manufacture in QuickBooks Desktop Premier, Enterprise, or Accountant.

 

You may also read through this reference with the steps you're able to use to track the status of your inventory and assembly items: Ready-made Item Reports in QuickBooks Desktop.

 

If you have any other questions with tasks related to managing your inventory assembly, please let me know in the comments below. I'll be here to lend a helping hand. Take care!

    C
    cherylwupsllc
    July 13, 2023

    We use build inventory assemblies; within each assembly are sub assemblies.  We were told that there is an exploded view of each assebly's subasseblies.  How do we find the "exploded view" that displays all of the subassemblies' components within the master assembly?  All assistance is apprecaited!

    JaeAnnC
    JaeAnnC
    July 13, 2023

    It's a pleasure for me to guide you in viewing your assemblies' subassemblies in QuickBooks Desktop (QBDT), cherylwupsllc.

     

    In QBDT, you may generate and modify a variety of reports to meet your company's needs. I'll show you how to make a custom report that lists the subassemblies' components used in your master assembly.

     

    1. Go to the Reports menu, click Custom Reports, and then Summary.
    2. Set the date range in the Display tab.
    3. On the Display rows by dropdown, click Item detail.
    4. Under Display columns for, select Quantity.
    5. Go to the Filters tab and remove the Account filter. Add Transaction Type and select Build Assembly. Include also the Detail Level and click All except summary.
    6. Select OK.

     

    Additionally, ensure you've checked the box for Subitem of in the Edit item window so the component will show as a subassembly in your item list. 

     

    When you're ready to start selling, you can keep track of each sale by creating an invoice or a sales receipt. 

     

    Let me know whenever you have additional concerns about building inventory assemblies in QBDT. The Community is here to help anytime. Keep safe and have a great rest of the day!

    Fiat Lux - ASIA
    Fiat Lux - ASIA
    September 9, 2021

    You may need an additional app with the disassembly feature.

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