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kimbre623
February 8, 2024
Question

Inventory report shows items with quantity on PO but there are no open PO's with the item

  • February 8, 2024
  • 1 reply
  • 0 views

Hi it's me again, the lady with the QB Enterprise gremlins and they are at it again.

 

I ran an inventory report to see what I needed to order. There is a column showing quantity on PO (meaning on open PO not yet received) and I have a few dozen items that say that but there are no open POs with them. It is really messing me up and I have to keep going out to the shop asking them to do spot inventory counts super wasting their time. 

 

1 reply

MariaSoledadG
MariaSoledadG
February 8, 2024

I can see how you want QuicBooks to work seamlessly the way it used to, Kim.

 

The way you relay the information, and confirmed that QuickBooks doesn't have an open invoice showing, it looks like this is an odd behavior. To resolve this, you can use the verify and rebuild tool to locate the most common issues and at the same time fix them.

 

To run the verify utility tool:

  1. Under QuickBooks File menu, select Utilities, then choose Verify Data.
  2. Select OK when you see the message "QuickBooks detected no problem with your data". You may continue using your company file.
  3. If Verify finds an issue with your data, you will be prompted to Rebuild Now or View Errors. Select Rebuild Now.

 

To run the rebuild utility tool:

  1. From the QuickBooks Utilities menu, choose Rebuild Data.
  2. Select OK if you receive a prompt to back up your company file.
    Note: Your computer may display the message "QuickBooks is not responding". However, as long as you can see your mouse cursor move, Rebuild is still ongoing. Wait for it to complete.
  3. Select OK when you get the message Rebuild has completed and proceed with the next step

 

You may also want to check out this article if you suspect data damage when using QuickBooks. I've added this article for more information: Fix Data Damage On Your QuickBooks Desktop Company File.

 

Other than that, learn how you can filter specific information on your reports to make sure it provide the right data you need for your business. Consider checking this out for more details: Customize Reports In QuickBooks Desktop.

 

Fill me in if you have additional concerns about inventory reports. The Community is always right here to assist you. Have a nice day!

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