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Inventory Site

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I deactivated a couple of inventory sites, as they were not longer active, but I am not able to see past transactions onscreen or by reports how do I get this information?

Do I have to reactive them and if yes how?

QuickBooks Desktop

Pabz_LAnswer

Thank you for posting here in the Community, @Judy32.

Deactivating inventory site or bin location doesn’t unlink them to the transactions. You should be able to see all of your transactions when pulling up a report.

One possible reason the older transactions aren't showing up when pulling up the report is the reporting period. You'll want to modify the Report period field based on the date of the transactions you’re looking for.

Also, you can customize your inventory report to show all of your transactions in the advance option in your QuickBooks Desktop.

Here’s how.

Go to the Reports tab.
Select Inventory.
Select Inventory Valuation Summary.
On the upper left portion, click Customize Report.
On the right bottom corner, click Advanced and select All on the popup window. Please be advised that you’ll be able to have this Advanced option if you’re using QuickBooks Enterprise.

If you wanted to track your inventory at different locations and check if how much inventory you store at each site, you can check out this article. Multiple Inventory Sites.

Feel free to fill me in if you need further assistance. I am here to help. Take care.

Pabz_LAnswer

Thank you for posting here in the Community, @Judy32.

Deactivating inventory site or bin location doesn’t unlink them to the transactions. You should be able to see all of your transactions when pulling up a report.

One possible reason the older transactions aren't showing up when pulling up the report is the reporting period. You'll want to modify the Report period field based on the date of the transactions you’re looking for.

Also, you can customize your inventory report to show all of your transactions in the advance option in your QuickBooks Desktop.

Here’s how.

Go to the Reports tab.
Select Inventory.
Select Inventory Valuation Summary.
On the upper left portion, click Customize Report.
On the right bottom corner, click Advanced and select All on the popup window. Please be advised that you’ll be able to have this Advanced option if you’re using QuickBooks Enterprise.

If you wanted to track your inventory at different locations and check if how much inventory you store at each site, you can check out this article. Multiple Inventory Sites.

Feel free to fill me in if you need further assistance. I am here to help. Take care.

M

miasam17

Hi,

One of our users mistakenly add sites to our Inventory Sites. I traced all the sites to be deleted so they will not have any transactions. Still, I am unable to delete the inventory site, it says "You cannot delete an item that has subitems. Delete or move the subitems first."

First, how can I view the subitems? And which subitems are on which inventory sites?

Pls help.

T

TirzahC

Let me share with you some additional information about sub-items and inventory sites in QuickBooks Desktop (QBDT), miasam17.

If you're using the Desktop version (QuickBooks Premier, Enterprise, or Accountant), you can use the Inventory Assembly feature to use or set up sub-items. Usually, when you start building an assembly or combining your items, you don't need to worry about manually tracking your product's parts or materials since the system updates the stock of components you use automatically. Thus, you won't need to create a separate item for the assembly and for what you sell to your customers.

Also, creating a new entry will not update past transactions that have been closed. A newly built assembly will only remove the inventory items in stocks moving forward.

Therefore, here's an article you can read to learn more about assembly you build: Combine your Inventory Items to Build Finished Goods.

Just in case you want to delete or modify your items in the future, you can also review the resources from this link as your guide: Add, edit, and delete items.

If you have any questions or clarifications, let me know in the comment below. I'd be more than happy to help.

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