invoice for a reimbursement

Thanks for getting in touch with the Community, Boche.
 

When you receive a refund from a vendor, how you record it depends on your scenario.
 

If you enter expenses, write checks, or don't enter bills to track expenses, you can record their refund as a deposit.
 

Here's how:
 

1. Make sure you've created the initial expense or check and assigned a Category/Account to it.
2. Use the + New button, then go to Bank deposit.
3. In your Add funds to this deposit section, enter the amount refunded by your vendor and choose the same Category/Account you used on your initial expense/check.
4. In the event your refund was for an expense you've linked with a customer or project, tick the Track returns for customer checkbox, then specify your customer/project. This will assure the costs aren't overstated.
5. If you deposited customer payments for invoices into a bank account along with your refund, add them in the Select the payments included in this deposit area.

In the event you enter bills to be paid later, this is a refund where no expense occurred, or need to record it for a credit card, the steps will be a bit different. You can find detailed steps on how to enter it for each scenario in our Enter vendor credits & refunds article.
 

Please feel welcome to send a reply if there's any additional questions. Have an wonderful Monday!