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sunny20
March 28, 2025
Question

journal entry showing up in unpaid bills

  • March 28, 2025
  • 1 reply
  • 0 views

Our accountant put in a journal entry for one of our vendors back in 2014 and now whenever we print an unpaid bill reports it shows we owe the vendor $541.48, which we don't. How do we clear this since the books are closed? If we call our accountant, he will probably not remember why he did it. 

1 reply

Rainflurry
Rainflurry
March 28, 2025

@sunny20 

 

Since it's showing in unpaid bills, the journal entry (JE) must have a credit to A/P.  When you pull up the JE, what account is being debited?  Is it an expense account or ??

E
EmanE17
March 29, 2025

I see that you already mentioned your accountant probably doesn't remember the purpose of the journal entry, sunny20. However, I still suggest reaching out to them for further clarification to verify the purpose of the journal entry they made, as it affects your books. Let me discuss this in more detail.

 

If you don't have credit with the vendor in the first place, you can simply delete the journal entry made by your accountant, especially if it was created by mistake. If that's the case, I’ll guide you through the process of how to delete the journal entry.

 

Here's how:

 

  1. Sign in to your QuickBooks Desktop Company file.
  2. Go to the Company menu and select Make General Journal Entries.
  3. Find and select the journal entry you need to delete.
  4. Double-click the journal entry, then select Delete or Void, then OK.
  5. Once done, select Save & Close.

 

 

For detailed information, check out this article: Create a journal entry in QuickBooks Desktop for Windows or Mac.

 

After everything is set up, you can run your Unpaid Bill Reports and customize them. If you want the same settings of the customized report to be available for future use, you can memorize the report.

 

I'll be around if you need assistance with handling reports. I’m committed to helping you get back on track smoothly.

 

Rainflurry
Rainflurry
March 29, 2025

@EmanE17 

 

"If you don't have credit with the vendor in the first place, you can simply delete the journal entry made by your accountant, especially if it was created by mistake. If that's the case, I’ll guide you through the process of how to delete the journal entry."

 

Yikes! Did you happen to read your customer's post? Your reply is obviously just a guess. The journal entry is from 2014. It cannot be deleted because it's from a closed period, and deleting it will affect their balance sheet every year for the last 10 years.  

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