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BruceKai
February 27, 2025
Question

Linking QBD to bank electronic bill pay

  • February 27, 2025
  • 1 reply
  • 0 views

I am trying to learn the basics of linking QBD to Electronic Bill Pay at a bank. 

 

I can't find any instructions about the initial setup of a new payee.   Does that flow from QBD, or do you need to set up the payee by logging into the bank directly, such as via their website?  Or is the Account number, mailing address, etc. transmitted with the instructions every time?

 

Also, after instructions are sent from QBD to the bank, are you typically able to see the pending instructions by logging into the banks bill pay system directly?

 

1 reply

M
MirriamM
February 27, 2025

You can enter your vendor's routing number and account number when paying your first bill, Bruce. I'd be delighted to guide you through adding new payees and handling pending payments.

 

To set up a new payee, you need to add them as a vendor in QuickBooks Desktop (QBDT). Here's how:

 

  1. Go to the Vendors menu at the top, then select Vendors.
  2. Choose the + dropdown menu, then select New Vendor.
  3. Fill out the necessary fields.
  4. Click OK.

 

Next, select Enter Bills from your homepage or from Vendors. Then choose Schedule Online Payment. When it’s time to pay your bills, you'll need to provide one-time consent when selecting your payment option. You can choose from the following methods:

 

  • Bank Account
  • Debit Card: For debit card transactions, Bill Pay charges 2.9% of the total per transaction.
  • Credit Card: For credit card transactions, Bill Pay charges 2.9% of the total per transaction.

 

After that, add your bank account or credit/debit card details. Then, choose Bank Transfer as the payment method for how your vendor receives their payment. Enter their routing number and account number to process the bill payment.

 

To pay your bills, follow these steps:

 

  1. Select Pay bills from your homepage or from Vendors.
  2. Select a bill that you'd like to pay.
  3. From Methods, select Schedule Online Payment.
  4. Then select Pay Selected Bills.

 

Regarding your last question, once instructions are sent from QBDT to the bank, you will receive an email notification when your payment is scheduled and when it begins processing. Additionally, your vendor will also receive a notification once the payment is out for delivery. You can find all the details in the email sent to the address associated with your Intuit account.

 

For more details on paying your bills online from within QuickBooks Desktop, check out this article: Pay bills online from QuickBooks Desktop.

 

To further enhance your understanding of the Accounts Payable workflow in QuickBooks Desktop for future transactions, I recommend reviewing this guide: Accounts Payable workflows in QuickBooks Desktop.

 

Should you have any lingering questions about paying a vendor or anything else related to QuickBooks, don't hesitate to drop me a line. I'm here for you whenever you need assistance.

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