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BreChels
March 26, 2025
Question

Nonprofit needs multiple QB accounts under same EIN

  • March 26, 2025
  • 1 reply
  • 0 views

Hello,

 

We run a nonprofit and are looking to setup two separate QB Online accounts under the same EIN: one that includes the Payroll feature and one that does not. 

 

My first question is: will this cause any issues?

My second question is: can we receive the nonprofit discount through TechSoup on both accounts?

 

Thank you!

    1 reply

    R
    RhoiceW
    March 26, 2025

    Hi there, Brechels. In QuickBooks, you can create two separate online accounts with the same EIN. Let me walk you through that process below.

     

    Regarding your first question, it will not cause any issues when you create two accounts as long as you manually check up on your data. However, since you're using the same EIN, this could affect how your report your taxes. I suggest contacting your accountant to help you decide what fits to your needs.

     

    For the other question, ensure that each account separately qualifies for the TechSoup nonprofit discount in QBO. I'd also suggest reaching out to TechSoup support to confirm the application process for multiple accounts.

     

    To set up your account, follow these steps.

     

    1. Go to our QuickBooks pricing plans. 
    2. Select a plan, then choose the billing period you prefer.
    3. Select continue. Enter the information to complete the setup

     

    Also, you may click the phone number on the QuickBooks page for them to help you with the setup.

     

    If you need help setting up your account, refer to this article for guidance.

     

    Maximize the efficiency of your financial processes by collaborating with our QuickBooks Live Expert team. They're veterans in the field, known for smoothing out financial operations and offering insights tailored to your business. One-click connects you to a more prosperous financial path.
     

    Furthermore, for comprehensive guides on adjusting settings and signing in, connecting bank and credit card accounts, and creating invoices in QuickBooks Online, please refer to these helpful articles:

     

     

    By following these steps, you can effectively manage your nonprofit's finances with two distinct QuickBooks Online accounts, each tailored to your needs. If you experience any issues or have further questions, we the Community are here to help.

    B
    BreChelsAuthor
    March 26, 2025

    Actually, I need the two accounts to be completely separate, with no overlapping data.  So, no synchronization.  Is that possible under the same EIN?

    A
    AntoniettaE
    March 26, 2025

    You can create 2 companies under 1 EIN, but it is not recommended, Brechels. I'll provide more details about this.

     

    Although you can add multiple subscriptions under the same login, we don't recommend it if you'll be using the same EIN. Due to tax payment and filing concerns. If you want to use the same number you can consult an accountant to avoid potential issues.

     

    For complete and detailed steps on how you can set up your account refer to this article. 

     

    Additionally, you can also consider exploring the Class and Location tracking function. The Class tracking lets you distinguish your business operations per store departments, product lines, or specific events and segments. Meanwhile, location tracking helps you categorize your data from different sites, offices, regions, or branches under the same company.

     

    Ensuring your business runs smoothly is our top priority. If you have other questions about your account, just drop a comment below. I’m here to clear up any confusion and help you with any issues.

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