Skip to main content
D
Derek R
January 12, 2021
Solved

Paycheck alignment for QB Desktop

  • January 12, 2021
  • 1 reply
  • 0 views
I can't find the template or a way to align the print on paychecks, the print is about a 1/4 in. too high and wont align with the envelope windows.
Best answer by KlentB

I'll help you fix this, Derek R.

 

You can use the Alignment Grid to adjust the horizontal/vertical settings and make fine adjustments to the position of printed text on your checks. Additionally, you'll have to select Voucher (8 1/2" x 11") as the check style to ensure that the check will align with the envelope. Here's how to do it:
 

  1. Select File from the top menu bar, then choose Printer Setup.
  2. From the Form Name drop-down menu, select Check/Paycheck.
  3. For the check style, choose Voucher.
  4. Click the Align button.
  5. Hit Print Sample, then compare it to your pre-printed checks.
  6. Using the grid on the sample, adjust the horizontal and vertical settings, then click OK.
  7. Click Align again and print another sample.
  8. Compare the sample to your paycheck stock and adjust the alignment again as necessary.
  9. Repeat steps 4 through 8 until you have the alignment perfect.

I've also included some articles that will help you resolve common printing issues and align your forms to print on continuous-feed printers:

 

Leave a reply below if you have any other concerns or follow-up questions. I'm always here to help you accomplish your tasks.

1 reply

KlentB
KlentBAnswer
January 12, 2021

I'll help you fix this, Derek R.

 

You can use the Alignment Grid to adjust the horizontal/vertical settings and make fine adjustments to the position of printed text on your checks. Additionally, you'll have to select Voucher (8 1/2" x 11") as the check style to ensure that the check will align with the envelope. Here's how to do it:
 

  1. Select File from the top menu bar, then choose Printer Setup.
  2. From the Form Name drop-down menu, select Check/Paycheck.
  3. For the check style, choose Voucher.
  4. Click the Align button.
  5. Hit Print Sample, then compare it to your pre-printed checks.
  6. Using the grid on the sample, adjust the horizontal and vertical settings, then click OK.
  7. Click Align again and print another sample.
  8. Compare the sample to your paycheck stock and adjust the alignment again as necessary.
  9. Repeat steps 4 through 8 until you have the alignment perfect.

I've also included some articles that will help you resolve common printing issues and align your forms to print on continuous-feed printers:

 

Leave a reply below if you have any other concerns or follow-up questions. I'm always here to help you accomplish your tasks.

    L
    LB48
    July 15, 2021

    I understand how to do the fine adjustment alignment. My problem is that it doesn't save my settings for the next time I print checks.  How do you get it to stay aligned.

      A
      Archie_B
      July 15, 2021

      Let me help and share what I know about it, LB48.

       

      In QuickBooks, you can use coarse and fine adjustments when setting up your printer to align with your checks/paychecks. That being said, you can only use coarse adjustments if you are using checks, or forms purchased from Intuit. Other continuous-feed forms can't be adjusted using this method.

       

      Once you've changed the alignment for your check/paychecks, it should save the settings. If it still doesn't remember the printer settings, you can rename the QBPrint.qbp file to save the printer set up and customization of your checks. This is a recommended troubleshooting for QuickBooks to remember the right printing settings.

       

      Here's how:

       

      1. Find QBPrint.qbp file. Make sure to display hidden files and folders or search for files using Windows.
      2. Right-click the QBprint.qbp file for your QuickBooks version.
      3. Select Rename.
      4. Add the word old to the file name (QBprint.qbp.old).
      5. Open the QuickBooks program.
      6. Go to the File menu and select Printer Setup.
      7. Choose Check/Paycheck in the Form Name drop-down and click OK. 

      After that, QuickBooks creates a new QBprint.qbp file. You can try printing the checks/paychecks to verify if resolves the issue

       

      You can check this article for more information about print alignment of continuous-feed printers.

       

      I've also added this link that will surely help in case you encounter different printing issues: Troubleshoot PDF and Print problems with QuickBooks Desktop.

       

      Post your concerns or click the reply button for any follow-up questions about printing checks. I'm always here to help. Have a great day!

      Terms & ConditionsAccessibility statement