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M
mhofficegrunt
July 26, 2024
Question

Paying vendors after customer has paid

  • July 26, 2024
  • 1 reply
  • 0 views

I don't know if this question is in the right place because I think it crosses into two separate areas.

 

That said.... is there a way to "connect" customer invoices with the vendor bills for materials used to complete the job?  I don't pay my vendors until I have been paid by the customer.  When I receive a customer payment is there an alert that can be set up that says "hey you have bills associated with this invoice" or a report that I can pull so that I can pay them without having to search for them or keep a separate spreadsheet.  I have looked through the reports and tried to do something custom but I just can't figure it out if it's possible.

 

Thank you!

1 reply

C
CamelleT
July 26, 2024

Hi there, MHchief. I'll provide more details to address your concern regarding managing your invoices and bills in QuickBooks Desktop (QBDT). I'll also delve into utilizing available features within the system to simplify the management process.

 

In QBDT, we only have the Billable Expenses feature. This allows you to charge customers for expenses they incur on your behalf. Therefore, connecting an invoice to a bill is unavailable. The feasible workflow is from a billable bill to an invoice.

 

You can pull up an Unpaid Bills Detail report to see the amount you need to settle since there is no option to set up an alert for bills associated with invoices. Here's how:

 

  1. Go to the Reports menu.
  2. Choose Vendors & Payables.
  3. Then, select Unpaid Bills Detail.
  4. You could also click Customize Report to add filters or columns to the report. 


 


Additionally , you may run a Purchases by Item Detail report to view respective customers tied to a specific bill, including the amount that needs to be paid. Please refer to the steps below:

 

  1. Go to Reports.
  2. Select Purchases.
  3. Then, click Purchases by Item Detail.
  4. Tap the Customize Report button.
  5. In the COLUMNS section, search for Name. Then, place a checkmark before it.




 
For further information about modifying reports in QBDT, check out this article: Customize reports in QuickBooks Desktop.

If you need assistance setting-up automated bill payments, understanding invoice tracking features, reconciling accounts, or any other aspect of invoice and bill management, please reply below. I'd be happy to help. I want to make sure your experience with the program is as smooth as possible, MHchief.

M
mhofficegruntAuthor
September 3, 2024

I already know how to pull that report.  It doesn't solve what I'm trying to do.  I need to see which bills are tied to a particular invoice so that when that invoice gets paid I can easily see which bills need to be paid from that customer payment.

I
I used to have an invoices sho
September 3, 2024

Hi there, MHchiefofficegrunt.

 

I understand the importance of easily matching bills with specific invoices in QuickBooks Desktop. However, this feature is not currently available in the latest update. Therefore, I recommend that you share your suggestions and feedback with our product development team. This will enable them to evaluate the mentioned functionality that may potentially be added to the next update.

 

Here's the process for sharing your suggestions and feedback:

 

  1. Go to the Help menu.
  2. Select Send Feedback Online in the dropdown.
  3. Choose the Product Suggestion option. A pop-up window displays.
  4. Enter your feedback suggestion.
  5. Click the Send Feedback button. The feedback is sent.

 

In addition, if you need help customizing financial reports in QuickBooks, you may find this article useful: Customize Report in QuickBooks Desktop.

 

Please tag my name in your reply if you have other questions about recording income-related concerns in QuickBooks Desktop. I'm more than willing to assist you further. Have a pleasant day!

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