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scimentvcarrera
January 6, 2025
Question

Pending transactions

  • January 6, 2025
  • 1 reply
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New office manager here- The co. owner wants me to add pending transactions (shown on his bank account) to quickbooks so the balance is reflecting the real time amount. Were not sure by manually doing this if it will affect anything once the bank account clears these. Will we end up having duplicate entries on QB or should we NOT add it and wait for the bank to clear it. We are already connected to his account through QB so its not showing these pending transactions. 

1 reply

Clark_B
Clark_B
January 6, 2025

Greetings, Carrera. I'm here to address the issue of pending transactions to ensure that your financial records accurately reflect the real-time balance. Let me guide you through the process to avoid duplicates in QuickBooks Desktop (QBDT).

 

To effectively manage the financial records in QuickBooks, you can manually enter the pending transactions currently visible in your co-owner's bank account. This method allows you to maintain a more up-to-date balance. However, it's important to remember that once these transactions are cleared in the bank account and appear in QuickBooks through the bank feed, you should use the Match option instead of Add. This step ensures that the manually entered pending transactions are correctly linked with the cleared transactions, preventing any duplication in your records.

 

Furthermore, it's advisable to reconcile your bank statements with QuickBooks regularly. This will help you verify that all transactions are accurately recorded and promptly address discrepancies.

 

If you need further assistance or clarity about the pending transactions in QuickBooks,  please feel free to reply in the thread below. I'll be more than willing to get back into this thread and provide additional assistance in managing your transactions.

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