Posting cash for retail store registers

Assuming you are withdrawing the money from the company's business account, one option would be to set up a Current Asset account to represent the cash register balance.

Then, you can use the Transfer Funds option under the Banking menu to show funds moving from the business account to the Current Asset account.

I imagine it would be a bit of busywork to keep the accounts straight each month, if you were bothering to reconcile the cash register balances within QuickBooks by capturing the outflow of money from the cash register, but c'est le vie. Else, this method would eventually have an inflated cash register Current Asset.

We also have a way for you to post your ATM withdrawals to replenish your store's cash registers, clw28. We'll guide you through the process below.

We can start by recording your ATM withdrawals as expense transactions (write check). Here's how:

1. Go to the Banking menu and select Write Checks.
2. Bank Account: Account where the money will be taken from.
3. Pay to the Order of: Should be the Payee Name or whoever the check was issued for.
4. Date: Use the date when you issue the check.
5. Amount: Check amount in numbers. Below the Pay to the order field will automatically show the Dollar amount in words.
6. Memo: This field can be left blank, but mostly, it is used as an unofficial note for additional details like the account information, the period, and what the payment is for.
7. Print Later or Pay Online: Put a checkmark in the Print Later checkbox if you need to print the check at a later time or the Pay Online checkbox if you will process an online payment.
8. Go to the Expenses tab to input the expense transaction.
9. Select Save & Close.

For the complete guide, you can refer to this article: Create, modify, and print checks in QuickBooks Desktop.

Afterward, replenish your register by making a deposit that affects the same account. Make sure not to use an income or expense account while doing so. Please see this article for the step-by-step guide: Record and make bank deposits in QuickBooks Desktop.

Additionally, we recommend regularly reconciling your accounts (monthly) to track your transactions effectively.

Stay in touch if you have other concerns about entering withdrawals and cash replenishments in QuickBooks. We'll be sure to get back and assist you further.