Skip to main content
May 8, 2025
Question

Printing a check, just want the company name to appear in the addess, not the contact name

  • May 8, 2025
  • 1 reply
  • 0 views

For some of the companies we purchase inventory from we have both a company name and a contact name. When printing a check, I just want the company name to appear in the address field; I don't want the contact name to appear above the company name. Is there a way to toggle off contact name when printing a check? 

1 reply

BigRedConsulting
May 8, 2025

When using QuickBooks Desktop, this is of course very easy. All you have to do is edit the address block on the vendor record until it appears the way you want it to appear and then that will be the default address on every new check.

 

Naturally, QuickBooks Online is more difficult. Instead of having an address block, QuickBooks Online rather arrogantly assumes that if you fill out both the contact name and company name that you want both to print on your checks. Which is just quite stupid.

 

Just because you have a contact at a company does not at all mean their name should be on the checks. Your contact might be your salesman. He should not be receiving checks from you. You might want, for example "Accounts Receivable" as the second line of the address, under the company name. Of course this is super-duper-easy to do with QuickBooks Desktop and impossible to do with QuickBooks Online.

 

Until I (just) looked into how Online works I didn't know it was so lame. It seems the Online team has no idea how business works - how checks should be addressed. They're probably a bunch of 20-somethings that never ran a business and never wrote a business check.

 

But back to your question. You have only two choices with QuickBooks Online:

1) Edit the vendor record and remove the contact name. 

2) As you create each check, manually fix the address by deleting the contact name.