Skip to main content
C
cboling
April 18, 2023
Question

Printing Checks Directly from Quickbooks and Categorization

  • April 18, 2023
  • 1 reply
  • 0 views

*As a caveat, some of this question may be law firm accounting specific*

 

I would like to start printing checks directly from Quickbooks so that I can categorize transactions live as payments are made (including payment to vendors, payment of attorney co-counsel or referral fees, payment of case settlements to clients, etc). 

 

We do not use Quickbooks banking.  Our external checking and IOLTA accounts sync to Quickbooks. So my question is, if I start printing checks directly from Quickbooks and categorizing those transactions the time of check writing, when those checks are actually deposited by the payee, will Quickbooks recognize that this transaction has already been categorized and is a duplicate? 

1 reply

L
LollyNino_C
April 18, 2023

Thanks for choosing QuickBooks Online (QBO) for managing your business. I'll share some insight and ensure you can succeed with using our product, @cboling. 

 

The printing check is for recording purposes only, but it's not like the money can be deposited. Ensure all the transactions in your bank statement match the QuickBooks Online records to avoid duplicates. 

 

When your bank is connected to Online Banking, QuickBooks will scan your bank data looking for matches, rules, and recognized transactions. QuickBooks recognize transactions are categorized. However, it will not recognize as a duplicate. 

 

One possible reason there are duplicates is that the deposits from the bank are added instead of matching them to entries that are already in QuickBooks. 

 

On the other hand, you've mentioned you do not use QuickBooks banking. May I know if you are referring to the banking page or QuickBooks checking? Any additional details about the problem are greatly appreciated.

 

For more details about categorization transactions, see this article: Categorize and match online bank transactions in QuickBooks Online. It's a step-by-step guide to categorizing transactions from your synced online bank accounts.

 

Additionally, I've included an article that'll help you match your QuickBooks accounts to your bank and credit card statements. This ensures your books are accurate: Reconcile an Account.

 

Here are some articles you can check for additional guidance and reference: 

 

 

You can always get back to us here in the Community if you have other questions about receiving payments and depositing them in QuickBooks. I'm always here to help.

C
cbolingAuthor
April 18, 2023

Thank you, @LollyNino_C 

 

Just to clarify, we aren't yet encountering any issues, I just wanted to make sure the process would work on our end prior to implementing. 

 

I was referring to Quickbooks checking, which we do not currently use. What we are looking to implement is the check printing feature directly in Quickbooks (so that I can categorize transactions as I create/print checks). 

 

I think I misused the term "duplicate" when what I meant to use was the term "match."

 

Essentially, if I print checks directly from Quickbooks, and as I do so, I categorize the transaction, then when ultimately the payee deposits the check once received in the mail, will Quickbooks match that deposit transaction to the already categorized transaction which was recorded as I created the check to print through Quickbooks (in order to avoid a duplicate). It seems the answer is yes 🙂 

Terms & ConditionsAccessibility statement