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Chidobps
October 3, 2023
Question

Question about invoices

  • October 3, 2023
  • 1 reply
  • 0 views

Hey,

I am running a construction company with an inventory system. As you know, construction company sometimes charge a flat amount for the job. Lets say $1000. So as usually I create an invoice of $1000 for the job. Then we need to send out materials for the job so it is another invoice for inventory. Lets say that invoice will be $100. Then there is a problem because the job invoice will be $1100 instead of $1000. And the materials sent out will not be count as job costing, which should be account payable. Can someone help me solve this problem where I can still send invoices for job for collecting payment and invoices for material for tracking job cost?

1 reply

L
LeizylM
October 3, 2023

I understand the importance of being able to send separate invoices for collecting payment and tracking job costs accurately, Chidobps. I can help you fix this problem. 


We can create a bill to record the transactions that you need to pay. This way, you can keep track of all your accounts payable. We have the option to include two line items. The first line item will be connected to the customer job, whereas the second line item will not be associated with any job.

 

Here's how:

 

1. Click Vendors at the top menu bar and select Enter Bills. 

2. Choose the name of the Vendor. 

3. Click the Items tab. 

4. Add the two line items. I've added screenshots for your reference. 
 

5. Once done, click Save and close. 

 

I'll add this module to make sure your Accounts Payable are tracked: Accounts Payable workflows in QuickBooks Desktop.

 

Feel free to comment on this thread in case you need extra help with bill payment or QuickBooks. I'd be delighted to back you and your business. Stay healthy and keep safe always!

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