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August 3, 2023
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Quickbooks Online Advanced vs Quickbooks Enterprise

  • August 3, 2023
  • 3 replies
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Our company is using QB Enterprise - Gold and would like to know if there are any glaring limitations QBO-Advanced may have in comparison.  Our company is a distributor and sells millwork: doors, windows, cabinetry, mouldings, etc both retail and wholesale.  We have 244 accounts, 5,277 total names (vendors/customers), 11 employees/users, 1,432 items (both inventory and non-inventory items), and 7 different price rules on inventory items.  We handle payroll in house and use a few custom reports, sales forecasting, and our company file is being hosted on the cloud. 

 

One thing that might be more unique is how we use non-inventory items: the windows, doors, cabinetry, and hardware we purchase from manufacturers are all purchased and sold as non-inventory items.  All doors use "CUS DOOR", all cabinetry use "CUS CABINET" and so on.  We use them this way because every door, window, and cabinet are all custom and different sizes/designs/etc, and it would be way too much work to create an inventory item for something that might be sold 1 time.  When we receive those custom items, they go into a designated asset account just like an inventory item does.  At the end of each month, I run a sales report on every custom item we sold, and then manually move those specific costs from their asset account to their COGS account.  We do this so we can have an accurate P&L month to month.  It's time-consuming, but it works.

 

So, given the above info on some of our operations and company file size, does anyone see or know of any issues or limitations there could be if we were to try QBO-Advanced?  I appreciate your time and input.

Best answer by LeizylM

I'm here with a little more information regarding QuickBooks Online Advance Usage Limits, mac999.

 

Usage limits in QuickBooks refer to the maximum quantity of various elements, such as accounts or users, that can be concurrently utilized. These restrictions apply to the number of billable users, chart of accounts, classes, locations, and tags that you can add to QuickBooks.

 

For QuickBooks Online Advanced:

 

  • Billable users: You can have up to 25 users, allowing you to collaborate and manage your finances efficiently.
  • Non-billable users: You have the flexibility to invite 3 accountant firm users, unlimited time tracking-only users, and unlimited reports-only users. This ensures seamless communication and collaboration with your accounting professionals.
  • Classes and locations: You can create unlimited classes and locations, enabling you to organize your financial data in a way that suits your business structure.
  • Chart of accounts: You have the freedom to add unlimited accounts, ensuring that you can track and manage your finances with precision.
  • Tag groups: You can create unlimited groups for tagging transactions, providing you with a powerful tool for categorizing and analyzing your financial data.
  • Tags: Maximum of 300.
  • QuickBooks Commerce Accounting: Unlimited sales channels can be connected
     

For detailed information and guidance on how to check your usage limits, you can refer to the article: Learn about usage limits in QuickBooks Online. Learn more about QuickBooks features and available pricing plans.

 

In addition, I've got this article to help you handle your QBO subscription: Manage billing, payment, and subscription info in QuickBooks Online.

 

Feel free to drop by anytime if you have any other usage limit concerns. I'll stand by to keep helping. Have a good one.

3 replies

LeizylMAnswer
August 3, 2023

I'm here with a little more information regarding QuickBooks Online Advance Usage Limits, mac999.

 

Usage limits in QuickBooks refer to the maximum quantity of various elements, such as accounts or users, that can be concurrently utilized. These restrictions apply to the number of billable users, chart of accounts, classes, locations, and tags that you can add to QuickBooks.

 

For QuickBooks Online Advanced:

 

  • Billable users: You can have up to 25 users, allowing you to collaborate and manage your finances efficiently.
  • Non-billable users: You have the flexibility to invite 3 accountant firm users, unlimited time tracking-only users, and unlimited reports-only users. This ensures seamless communication and collaboration with your accounting professionals.
  • Classes and locations: You can create unlimited classes and locations, enabling you to organize your financial data in a way that suits your business structure.
  • Chart of accounts: You have the freedom to add unlimited accounts, ensuring that you can track and manage your finances with precision.
  • Tag groups: You can create unlimited groups for tagging transactions, providing you with a powerful tool for categorizing and analyzing your financial data.
  • Tags: Maximum of 300.
  • QuickBooks Commerce Accounting: Unlimited sales channels can be connected
     

For detailed information and guidance on how to check your usage limits, you can refer to the article: Learn about usage limits in QuickBooks Online. Learn more about QuickBooks features and available pricing plans.

 

In addition, I've got this article to help you handle your QBO subscription: Manage billing, payment, and subscription info in QuickBooks Online.

 

Feel free to drop by anytime if you have any other usage limit concerns. I'll stand by to keep helping. Have a good one.

mac999Author
August 8, 2023

LeizyIM, thank you for your response... after reading into QBO-A a little more and speaking with a sales rep, the deal breaker was that QBO does not have Sales Orders... which I'm a little surprised by.  I understand there are apps that can handle that aspect, but I don't want all of our employees forced into learning app software in addition to QBO, and I wasn't very impressed with the "work-arounds" some companies use.  Perhaps in the future QBO will add sales orders, but until then, we will stick with Enterprise.  Thanks again.

Fiat Lux - ASIA
August 8, 2023

@mac999 

If you have decided to stay with QBD Enterprise at this time, you can renew your license through a partner for perpetual discounts to lower your costs.

Fiat Lux - ASIA
August 4, 2023

@mac999 

Open your company file and hit CTRL+1 keys. How big is your Total Target?

August 4, 2023

QuickBooks Online Advanced and QuickBooks Enterprise are both accounting software solutions offered by Intuit, but they cater to different types of businesses and have distinct features. Here's a comparison of QuickBooks Online Advanced and QuickBooks Enterprise:

**1. Deployment:**
- QuickBooks Online Advanced: It is a cloud-based software, meaning it is accessible through a web browser or mobile app, and data is stored in the cloud.
- QuickBooks Enterprise: It is an on-premises software, meaning it is installed locally on the company's servers or computers.

**2. Accessibility:**
- QuickBooks Online Advanced: Being cloud-based, it offers greater flexibility as users can access it from anywhere with an internet connection.
- QuickBooks Enterprise: Being on-premises, users need to be on-site or connected to the local network to access the software.

**3. Scalability:**
- QuickBooks Online Advanced: It is designed for growing businesses with more complex accounting needs. It offers advanced features and can handle a larger number of transactions and users.
- QuickBooks Enterprise: It is suitable for larger businesses with more extensive accounting requirements. It can handle a high volume of transactions, larger inventories, and multiple users.

**4. Pricing:**
- QuickBooks Online Advanced: It is a subscription-based service with a monthly fee. The pricing is typically based on the number of users and specific features required.
- QuickBooks Enterprise: It is also a subscription-based service, but the pricing is based on the number of users and requires a yearly subscription.

**5. Features:**
- QuickBooks Online Advanced: It offers robust features for project tracking, customized user permissions, and role-based access. It integrates with many third-party applications.
- QuickBooks Enterprise: It includes all the features of QuickBooks Online Advanced, and in addition, it offers more advanced inventory management capabilities, advanced reporting, and advanced pricing options.

**6. Hosting and Security:**
- QuickBooks Online Advanced: Data is hosted in Intuit's secure cloud servers, which are regularly backed up and protected with encryption.
- QuickBooks Enterprise: For on-premises deployment, the company is responsible for data hosting, backups, and security measures.

**7. User Limits:**
- QuickBooks Online Advanced: It can support up to 25 users.
- QuickBooks Enterprise: It can support up to 40 users.

In summary, QuickBooks Online Advanced is well-suited for growing businesses that need cloud-based access, while QuickBooks Enterprise is a better fit for larger businesses that prefer on-premises solutions with advanced inventory and pricing features. The choice between the two depends on your business size, specific requirements, and preferences for deployment and access.