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itsjayem
February 15, 2024
Solved

Received partial bill amount on purchase order (fixed asset)

  • February 15, 2024
  • 2 replies
  • 0 views

Hi,

How to receive a partial bill on a PO (fixed asset) but keep remaining balance of PO open? Can someone help?

 

Thanks!

Best answer by I used to have an invoices sho

I appreciate you for reaching out, @itsjayem. Let me share with you the simplified steps on how to create a purchase order for the closed bills.

 

Indeed, you can apply your partial payment to the bill by creating a purchase order. However, you need to do several steps in the process.

 

Here's how:

 

  1. Go to Vendors, then click on Vendor Center.
  2. Choose the correct vendor.
  3. Open Purchase Orders in the Transactions tab.
  4. In the Item column, toggle the item by selecting another item in the drop-down and changing it back to the correct item.
  5. Next, please change the Quantity (QTY) and Rate back to its original numbers and figures, and uncheck the checkmark under the Closed column.
  6. Hit Save & Close.

 

This process reopens the Purchase Orders, but it won't unlink the initial bills created. Please note that you need to repeat the same process every time you create the purchase order until the installment is complete.

 

Moreover, you may visit the article to see the detailed instructions and other vendor-related transactions: Account Payable Workflow.

 

Please keep me informed if you have additional vendor concerns with your QuickBooks. I'll be here anytime to help you. Have a great day!

2 replies

J
JanbonN
February 15, 2024

Hello there, @itsjayem. I've got the steps for you.

 

Yes, you can create a Purchase order for your partial payment and apply it to the bill.

 

Here's how:

 

  1. Go to Vendors, then choose Create Purchase Orders.
  2. Fill in the information needed.
  3. In the Amount section, enter the partial amount.
  4. Click Save and Close.

 

Once done, you can apply the purchase order to the bill. Please follow the steps below.

 

  1. Go to Vendors, then choose Vendor Center.
  2. Select the vendor's name.
  3. In the Vendor Information section, find the bill under the transactions tab and double-click it.
  4. Click the Select PO icon.
  5. Check the purchase order that needs to be included on the bill.
  6. Click OK, then Save and Close.

 

Then, receive the partial payment. This will mark the Purchase order as Received in full. To keep the purchase order open, you'll need to edit it by choosing a different item and choosing the original item again with the original details. You need to do this until the purchase order is paid in full.

 

Additionally, please refer to this article for a complete list of workflows and other vendor-related transactions: Accounts Payable Workflow.

 

Let me know if need further assistance with your vendor transactions in QuickBooks. I'll be here to provide you with the help you need. Keep safe and have a great day!

I
itsjayemAuthor
February 16, 2024

Hi JanbonN,

 

Thanks for the response. The purchase order quantity is 1 and the amount is $40,000 and this is a fixed asset that we will pay in 4 installments. Since we had used the po for the 1st bill which is $10,000, we can't use the po anymore for the next bill as it is already closed. Is there a way that we can still use it?

I
I used to have an invoices shoAnswer
February 16, 2024

I appreciate you for reaching out, @itsjayem. Let me share with you the simplified steps on how to create a purchase order for the closed bills.

 

Indeed, you can apply your partial payment to the bill by creating a purchase order. However, you need to do several steps in the process.

 

Here's how:

 

  1. Go to Vendors, then click on Vendor Center.
  2. Choose the correct vendor.
  3. Open Purchase Orders in the Transactions tab.
  4. In the Item column, toggle the item by selecting another item in the drop-down and changing it back to the correct item.
  5. Next, please change the Quantity (QTY) and Rate back to its original numbers and figures, and uncheck the checkmark under the Closed column.
  6. Hit Save & Close.

 

This process reopens the Purchase Orders, but it won't unlink the initial bills created. Please note that you need to repeat the same process every time you create the purchase order until the installment is complete.

 

Moreover, you may visit the article to see the detailed instructions and other vendor-related transactions: Account Payable Workflow.

 

Please keep me informed if you have additional vendor concerns with your QuickBooks. I'll be here anytime to help you. Have a great day!

    I
    itsjayemAuthor
    February 16, 2024

    Hi VoltF,

     

    Thank you for the information. It worked.

    J
    James_AL
    February 16, 2024

    Hi there, itsjayem.

     

    I'm glad to know that my colleague was able to provide the information you need about handling purchase orders in QuickBooks.

     

    Please let me know if there's anything else you need help with managing your transactions. Have a good one.

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