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MA_Southern
July 16, 2020
Question

Repeat check numbers

  • July 16, 2020
  • 4 replies
  • 0 views

I am currently repeat check numbers from years ago  A box pops up each time telling me it is a duplicate number and am I sure I want to use it. Can I turn that feature off for previous years?

4 replies

BigRedConsulting
BigRedConsulting
July 16, 2020

You can turn it on or off completely in preferences.

S
Steve_C
July 16, 2020

Hi MA_Southern. As brconsultingid2 mentioned, you can turn this off from the settings within QuickBooks Online. It's nice and easy and I can guide you through in just a few steps. Here's how:

  1. Click the Gear Icon then select Account and Settings
  2. After that, on the left-hand side select the Advanced tab
  3. Next, click on the Pencil in the Other Options this will allow you to uncheck the Warn if duplicate check number is used box.
  4. Last, select Save 

 

Now you'll no longer receive any warnings when duplicating check numbers. Let me know if this helps, or if you need anything else just leave a reply below. I'm always excited to help. Have a great day. 

B
billyrex
May 10, 2024

This answer you are giving is for QuickBooks Online users; the original question was asked about how to do it in QuickBooks Desktop. Please see my answer in this thread that I left on 05/10/2024. Honestly people.

D
Dirkdaddy
July 16, 2020

Depending on your volume and preference for solution you can also add a "A" to the end of the check number, or just duplicate it as you have been doing. Its best to not reuse check numbers there are nearly limitless numbers you can use, recommend if you can using fresh numbers. If the checks are already preprinted not much you can do. If you're using the bank feed to clear checks that's another consideration for how you handle this. In the end it will all come out in the bank reconciliation. 

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ladyfoose
May 6, 2022

How do I archive previous check numbers that are coming up duplicate?

B
billyrex
May 10, 2024

Here is the answer to this question for QuickBooks Desktop. At the top of the QuickBooks Desktop file, click on Edit, then on Preferences, then click on Checking in the ribbon on the left-hand side, then click on the Company Preferences tab at the top of the menu that appears to the right. Four boxes down is the option called, "Warn about duplicate check numbers". Uncheck this box to turn off the warnings.

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