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debra28
October 26, 2023
Question

Setting up Subclasses

  • October 26, 2023
  • 1 reply
  • 0 views

I am trying to create subclasses.  I can create a class however when I try to create a subclass to the class it says enter a valid entity.  What am I missing? 

1 reply

C
CamelleT
October 26, 2023

Allow me to guide you in setting up sub-classes, @debra28.

Organizing your financial data is crucial for any business, and creating classes can help you achieve this goal. Assigning classes to your transactions enables you to classify them based on important criteria such as customer, job, or product. By doing so, you can better track and analyze your income, expenses, and inventory items. This, in turn, allows you to generate customized reports that provide you with valuable insights into your business's financial performance.

 

When creating sub-classes, ensure to use an existing parent class. Entering a non-existing parent class will prompt an error message saying, "Please make a valid entry". To properly create a sub-class, here's how:

Create a parent Class

  1. Click the Gear icon.
  2. Select Classes.
  3. Hit New, then enter a name for the class (Note: Do not tick the box)
  4. Hit Save.

Create a sub-class 

  1. Click New, then type in a name.
  2. Tick the box.
  3. On the Enter parent class dropdown, choose the name of the class you previously created.
  4. Click Save.

You can categorize transactions by departments or product lines to get a clear picture of each segment's financial health when generating reports. Please refer to this article: Get started with class tracking in QuickBooks Online (intuit.com).

 

If you have further concerns in setting up your sub-classes, feel free to comment below. We will always be here to assist you. Have a great day ahead!

    D
    debra28Author
    October 26, 2023

    Hello,

    I have set up the class example ABC LLC. It’s when I try to create a subclass for ABC LLC its says must have a valid entity.

    Thank you

    M
    MelroseV
    October 26, 2023

    Welcome to the community, Debra.

     

    Currently, we have an ongoing investigation about entering sub-classes into the parent class. 

     

    With that in mind, I recommend contacting our Customer Care Support team so you'll be added to the list of affected users. Once updates are available, you'll be notified through email.

    Here's how:

     

    1. Go to the Help menu.
    2. Click Search, then select Contact Us.
    3. Type your issue in the field.
    4. Click Continue.
    5. If you want to connect with us, choose either Chat with us or Have us call you.

     

    In the meantime, you can perform this workaround:

     

    1. Temporarily, Edit the Parent class name into a shorter one. Example: Property, we can shorten it to Proper.
    2. Then, we can add a subclass.
    3. Once done, we can change the Parent class name to the original one.

     

    For more details, check this article: Create and manage classes in QuickBooks Online

     

    You can generate financial reports to get a summary of your business' financial status.

     

    Keep in touch if you have other questions. I'll be around to assist further. Have a great rest of the day!

     

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