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KathyP1964
KathyP1964
August 11, 2020
Question

Temp workers

  • August 11, 2020
  • 1 reply
  • 0 views

I am at a loss, Ive looked everywhere for this answer.

My company contracted with a temporary company to provide us workers. This is not seasonal we just lost some full time employees due to COVID. I have 3 temp workers showing up every day and we pay the Temp company directly each week. 

 

My question- Is there a way in Quickbooks DT to track these temp workers to each job, each day? They are not our employees or seasonal workers. Any help would be greatly appreciated.

 

1 reply

Rose-A
Rose-A
August 11, 2020

Tracking your temporary workers in QuickBooks Desktop is quick and easy, KathyP1964.

 

If you're paying payroll taxes for your temp workers, you can add them as part-timer employees and use the class tracking feature in QuickBooks Desktop.
 

 

This feature is a user-friendly method and allows you to get up and running quickly. Greater control over expense categorization is the primary benefit of class tracking, which makes sorting expenses easier.


In QuickBooks, you can create classes that you assign to transactions. This lets you track account balances by department, business office or location, separate properties you own, or any other meaningful breakdown of your business.

 

To turn on this feature, here's how:

 

  1. On your QuickBooks Desktop screen, click Edit at the top menu bar and choose Preferences.
  2. Select Accounting, then go to the Company Preferences tab.
  3. Select the Use class tracking for transactions checkbox.
  4. If you want a reminder when you haven't assigned a class, select the Prompt to assign classes checkbox.
  5. Select OK.

Once done, you can create a class and assign it when you process a paycheck for your temporary workers.

However, if you're not paying payroll taxes for them, you can add them as vendors and assign a class when issuing a check.

 

For more details about this feature, check this out: Set up and use class tracking in QuickBooks Desktop. This article gives you lists of transactions you can use to assign a class as well as a link to know what reports you can pull up to track them.

 

If you have any other concerns, please let me know. I'll be more than willing to lend you a hand. Have a good one.

KathyP1964
KathyP1964Author
August 11, 2020

The temporary company is paying all of their taxes. They are NOT my employees. All I pay is the bill that the Temporary company send me every week.

G
GraceC
August 11, 2020

Hello there, @KathyP1964.

 

You can create a bill and assign a job or class to track your temporary workers in QuickBooks Desktop. Let me guide you how.

  1. Go to the Vendors.
  2. Click Enter Bills.
  3. Select the vendor, then choose the date.
  4. Choose the expense account or the item.
  5. Enter the amount.
  6. If you are tracking billable expenses, select the customer job and put a checkmark in the Billable column.
  7. Select Save & Close.

For more detailed steps, you check out this article Enter bills.

 

Once done, you can assign a job or class to either items or accounts. However, you also have the option to only assign a class to Accounts, Items, and Names depending on what you prefer. Here's how:

 

For more information about this process, you can read this article: Set up and use class tracking.

 

Please don't hesitate to post again or leave a comment should you have any other concerns. I'm always here to help. Take care!

 

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