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sniffer
January 8, 2021
Solved

Turn off billable option in QB and T-Sheets

  • January 8, 2021
  • 2 replies
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The billable setting in QB is creating lots of problems with our employees.  Our company does not bill per hour but when our employees log their hours, they forget to click unbillable in T-Sheets.  The hours are now sitting in our ledger expecting us to bill customers for these hours (frustrating). 

 

I would like to disable the billable/unbillable option for reporting hours in T-Sheets and thus QB, or make the default unbillable.  I cannot find a way to do this in QB.  Can someone please advise if this option is available?

    Best answer by katherinejoyceO

    Thanks for actively responding, @sniffer. Let me add more information about turning off the billable to a customer feature. 

     

    To disable this feature in the T-Sheets, let's double-check and ensure to select this option within TSheets:

     

    1.  At the top right, select QuickBooks. 
    2. Go to the Preferences.
    3. Select the billable option (also check Require Billable Yes/No if you would like this field required). T

     

     

    Once done, your employees who clock in and out will be asked if their hours were billable or not, which will be reflected when the hours are exported to QBO.

     

    Here's an article for more insights about tracking and exporting time: About QuickBooks integration preferences in QuickBooks Time.

     

    Feel free to message again if you have additional questions about QuickBooks. We're always around here to help. 

    2 replies

    C
    Charies_M
    January 8, 2021

    It's my pleasure to help you today, sniffer.

     

    I'll show you how to turn off the billable option in QuickBooks Online (QBO):

    1. Go to the Gear icon and choose Accounts and settings.
    2. Click the Advanced tab.
    3. Select Time tracking.
    4. Make sure to turn off the Make Single-Time Activity Billable to Donor.
    5. Hit Save, then Done.

    Learn more about managing the timesheet setup for QuickBooks Online and TSheets through this article: Timesheet setup: QuickBooks Online and TSheets.

     

    You might want to take a look at the available TSheets reports to review your employees time data: TSheets reports.

     

    Know that you're always welcome to post here in QuickBooks Community if you have any other concerns.

    S
    snifferAuthor
    January 8, 2021

    Nope.  Doesn't work.  

     

    Single-Time Activity Billable to a Customer in QB is off as you will see attached.  However, when entering time in T-Sheets, the billable field is still showing and required for employees to complete (see attached).  If it not required in QB, the field should be disabled in T-Sheets

     

     

    L
    LisaMichelle689
    January 5, 2023

    How do you disable this on QB Desktop? I prefer Desktop to Online, and it's quite annoying having to uncheck 10-20 lines in every transaction I make.

    Rubielyn_J
    Rubielyn_J
    January 5, 2023

    I know it's quite annoying to manually uncheck the billable option in every transaction, @LisaMichelle689.

     

    On the Company Preferences, you can uncheck all time entries and expenses as billable for future transactions. However, when entering items on a bill, it will still automatically check your billable column once you select a Customer:Job on the drop-down arrow. In addition, for existing billable expenses, you need to uncheck them individually.

     

    Here's how to unmark the billable on the Preferences:

     

    1. Proceed to the Edit menu and choose Preferences.
    2. Select Time & Expenses on the left-side panel.
    3. Click the Company Preferences folder.
    4. Make sure to uncheck the Mark all time entries as billable and Mark all expenses as billable box.
    5. Once done, choose OK.



              


    This will disable the automatic billable check mark once you entered expenses on your bill. 

     

    Additionally, I'll be sharing these links to help manage your bills in QuickBooks:

     

     

    Let me know if you have further concerns with billable expenses in QuickBooks. I'm always around to help. Stay safe!

    L
    Libbpatt
    March 7, 2023

    Hi, I've done this and the checkmarks still show up.  Any suggestions?  I also use Desktop.  

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