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Vendor deposited voided check after it was replaced

Forum|Forum|2 years ago
October 31, 2023
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I have a vendor that deposited a voided check that was replaced. There is not an outstanding bill to apply the payment to. Do I need to recreate the voided check via "checks" using accounts payable without having an invoice to apply it to? Will this clear the bank transaction and show as a credit in vendor transactions?

I entered a Vendor credit, but it's not applying it correctly. I was giving credit to the vendor when the vendor was overpaid. I'm spining my wheels and deleting to many attempts. I would appreciate your help with this.

Thanks, RK

QuickBooks Online

Best answer by AileneA

Hello, R K.

Thank you for reaching out to the Community. In this situation, if a vendor deposited a voided check that was replaced and there is no outstanding bill to apply the payment to, you may need to recreate the voided check using the "Checks" feature in QuickBooks and allocate it to the appropriate accounts payable account.

To create the replacement check, you can follow these steps:

Go to the (+) New icon and select "Check" under the "Vendors" section.
Fill in the vendor's name, the check date, and the check amount.
In the "Account" column, select the appropriate accounts payable account.
Enter the amount of the voided check.
Click Save and close.

By following these steps, QuickBooks Online will create a new check that you can use to apply to the vendor's account. Since there is no outstanding bill to apply the payment to, you can leave the "Bill" field blank when recording the payment. However, it's recommended to consult with an accountant or bookkeeper for specific guidance based on your business's needs and accounting practices.

Additionally, here's a helpful reference that you can check out about entering credits: Enter a credit from a vendor.

If you have further questions or need additional assistance, please let me know. Have a great day!

A

AileneAAnswer

Hello, R K.

Thank you for reaching out to the Community. In this situation, if a vendor deposited a voided check that was replaced and there is no outstanding bill to apply the payment to, you may need to recreate the voided check using the "Checks" feature in QuickBooks and allocate it to the appropriate accounts payable account.

To create the replacement check, you can follow these steps:

Go to the (+) New icon and select "Check" under the "Vendors" section.
Fill in the vendor's name, the check date, and the check amount.
In the "Account" column, select the appropriate accounts payable account.
Enter the amount of the voided check.
Click Save and close.

By following these steps, QuickBooks Online will create a new check that you can use to apply to the vendor's account. Since there is no outstanding bill to apply the payment to, you can leave the "Bill" field blank when recording the payment. However, it's recommended to consult with an accountant or bookkeeper for specific guidance based on your business's needs and accounting practices.

Additionally, here's a helpful reference that you can check out about entering credits: Enter a credit from a vendor.

If you have further questions or need additional assistance, please let me know. Have a great day!

Rainflurry

@R K

"Do I need to recreate the voided check via "checks" using accounts payable without having an invoice to apply it to?"

Yes. That will give you a credit with the vendor and a corresponding reduction in your bank account. A credit memo won't work in this situation.

"Will this clear the bank transaction and show as a credit in vendor transactions?"

What cleared bank transaction? You will just be creating a new check to replace the one you voided so there should not be any effect on any cleared transaction.