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Apr 17, 2025 7:21 PM UTC
Solved

We have a credit balance in AP with vendor. We have applied invoices against the balance. The vendor just refunded us the remaining balance. How can I match the refund?

The refund was sent to us via the credit card we have on file with vendor.

Rainflurry
Apr 17, 2025 8:25 PM UTC

@pat114 

 

New > Credit card credit.  Select the vendor under the 'Payee" drop-down.  Select the appropriate cc under 'Bank/Credit account'.  Under 'Category', select A/P and enter the amount of the refund.  That puts the refund on your cc so you can match it, and also creates a "bill" that can be used to clear the outstanding A/P credit.  To clear the A/P credit, go to New > Pay bills and apply the outstanding credit to the "bill" created by the credit card credit.  

3 replies

Rainflurry
Apr 17, 2025 8:25 PM UTC

@pat114 

 

New > Credit card credit.  Select the vendor under the 'Payee" drop-down.  Select the appropriate cc under 'Bank/Credit account'.  Under 'Category', select A/P and enter the amount of the refund.  That puts the refund on your cc so you can match it, and also creates a "bill" that can be used to clear the outstanding A/P credit.  To clear the A/P credit, go to New > Pay bills and apply the outstanding credit to the "bill" created by the credit card credit.  

pat114Author
Apr 17, 2025 8:35 PM UTC

THANK YOU!!

 

Have a great day!

Rainflurry
Apr 17, 2025 9:23 PM UTC

Glad to help!