Skip to main content
K
kimbre623
January 9, 2024
Question

Why do my build assembly numbers keep changing?

  • January 9, 2024
  • 1 reply
  • 0 views

I have several assemblies that contain other assemblies. They can go a few levels deep on some of our items. I have the box checked for "automatically build required subassemblies".

 

I created a pending build and it auto-created the many sub assemblies. I noted the numbers to keep track. Later I saw that several numbers had been skipped and some of the assemblies numbers had changed. Why would the Build ref no change?

1 reply

M
Maybelle_S
January 10, 2024

Hello there, kimbre623.

 

I understand the frustration of having your assembly numbers change unexpectedly.

 

To start, I'd suggest reviewing the setup of the inventory item. There might be some changes in the assembly number that cause the problem.

 

Additionally, it's important to keep QuickBooks up-to-date with the latest releases to take advantage of all updates and full functionality.

 

Here's how:

 

  1. Go to the Help menu.
  2. Select Update QuickBooks Desktop.
  3. Choose the Update Now tab. You can mark the Reset Update checkbox to clear all the previous downloads.
  4. Click Get Updates to start the download.
  5. Once done, accept the option to install the new release.

 

After that, run the Verify Data and Rebuild tools. These features will help self-identify data issues within a company file and self-resolve them using Rebuild Data.

 

Here's how

 

  1. Click the File tab at the top menu bar.
  2. Hover your cursor to Utilities.
  3. Select Verify Data.

 

Next, please run the Rebuild Data option through these steps:

 

  1. Click the File tab at the top menu bar.
  2. Hover your cursor to Utilities.
  3. Select Rebuild Data.

 

Furthermore, refer to this helpful blog for more details about setting up your inventory items: Common QuickBooks Inventory Accounting Mistakes.

 

I've also added a couple of articles that you may find helpful when building assembly:

 

 

Let me know if you have other questions about assembly numbers in QuickBooks. I'm always here to help. Take care.

K
kimbre623Author
January 10, 2024

Your reply is too vague to be helpful. Do you have any specific ideas as to why the BA# would change? All I did was open up the BA's that were automatically created to add a memo. When I did that the BA#'s changed AND several of the assemblies got duplicated. I had to uncheck the box and manually create over 100 assemblies. It was tedious time consuming and super frustrating. I would like to avoid that going forward.

 

Our QB is up to date, and I already ran the file doctor. 

    S
    SheandL
    January 10, 2024

    Hello there, @kimbre623. 

     

    I understand the importance of knowing why such things have happened on your end. Let me explain why your Build Assembly's reference number changes. The reason why this happens is because of the sub-assemblies you've added in your build assembly. 

     

    When creating sub-assemblies for a building assembly in QBDT, a number is assigned to the sub before the main assembly. This is why you may notice skipped reference numbers. QBDT also has an option to auto-create sub-assemblies when building, which can result in additional sub-assemblies. To keep track of the order of assemblies made in QBDT, users can run a report for the build assemblies and sort it by reference number.

     

    Also, you can check this article on organizing your inventory items: Use item categories in QuickBooks Desktop Enterprise.

     

    Let us know by replying to this thread if you have other questions about build assembly in QBDT. We're always here to help you.

    Terms & ConditionsAccessibility statement