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T
Tam41
April 18, 2025
Question

Why does the email body say "Invoice 1234, View Invoice" when I am emailing an estimate from QBO Plus, using the HTML email setting?

  • April 18, 2025
  • 1 reply
  • 0 views

I changed the Online Delivery option to "HTML" instead of "Online invoice" in the settings since it won't show the estimate dollar amount in the email body. But now it says "invoice" instead of "estimate" in the email body. Help!

1 reply

G
GianSeth_A
April 18, 2025

The case you're experiencing in QuickBooks Online (QBO) Plus, where emailing an estimate results in the body saying "Invoice 1234, is due to the email template settings within QBO. I'll walk you through how to fix this, Tam.

 

When you switch the Online Delivery option to "HTML," it appears that QBO defaults to using invoice terminology instead of the appropriate terminology for estimates.

 

To verify and edit templates, here's how:

 

  1. Click on the Gear icon in the upper right corner of QBO.
  2. Go to Account and Settings.

     

  3. In the left sidebar, click on Sales.
  4. Scroll down to the Messages section.
  5. Click on the pencil icon next to Estimates.

  6. Customize the subject line and the email body to ensure they reference "Estimate" instead of "Invoice."

     

In some cases, setting changes in the "Account and Settings" section needs reconfirmation after browser refresh. Double-check that the setting is still set to "HTML" for Online Delivery.

 

Moreover, here is the article you can refer to if you change or set up messages. Also, it can track your estimates and accruals for your projects: How to set up or change customer messages in QuickBooks Online.

 

Additionally, create personalized and professional-looking invoices, estimates, and sales receipts. Check out this article: Customize invoices, estimates, and sales receipts in QuickBooks Online.

 

To ensure that the correct terminology is used when sending estimates, please follow the outlined steps to customize your email templates and verify your delivery preferences. Inform us below, if you have more questions and assistance.

 

T
Tam41Author
April 18, 2025

Thank you for the advice; however, the word "invoice" is shown on the Quickbooks-supplied information at the top of the email body.  I have included a screenshot of the email body from the emailed estimate.  The custom message shows correctly, but the words at the top should be "Estimate 1051" and "View Estimate", not "Invoice 1051" and "View Invoice".  How can I change those?

J
JayneusCaesarR
April 18, 2025

To display the estimated dollar amount directly in the body of the email when you send your estimates to your customer, @Tam41, you'll need to choose the option Show full details in the email and select Online Invoice under the Online Delivery tab. It will show also the Estimate set up in customer's end instead of View Invoice when you send the email. Let me show you how:

 

  1. Open your QuickBooks Online Account.
  2. Select the Gear icon, then click Account and Settings.
  3. Below, choose Sales.
  4. Look for Online delivery, then click it.
  5. Under Email options for all sales forms, select Show full details in an email.
  6. Choose Online Invoice, then click Save and Done.

 

Additionally, I included an article on how to manually convert the estimate to an invoice so you can bill your customer. For more details, please check this article: Convert an estimate into an invoice in QuickBooks Online.

 

Furthermore, to elevate your QuickBooks experience, consider partnering with our QuickBooks Live Expert Assisted team. These skilled financial professionals are dedicated to optimizing your processes and delivering customized guidance suited to your business's specific requirements.

 

Please let me know if you have questions or concerns about sending estimates. The QuickBooks Community is here for you and committed to resolving your concerns promptly.

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