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j_dickerson
December 13, 2024
Question

Write Check not creating Vendor: Enterprise Solutions 22.0

  • December 13, 2024
  • 1 reply
  • 0 views

 

Hey Y'all, a colleague used the "Write Checks" tool under Banking to record an expense and pay a new vendor. Strangely, while the Vendor's information (Name and Address) were provided in the "Pay to the order of" and "Address" fields, this new vendor does not appear in the Vendor Center. 
Is this a quirk of using the Write Checks tool or something else? 

I've not seen anything mentioning this elsewhere, so I would appreciate the assistance. 

    1 reply

    FishingForAnswers
    FishingForAnswers
    December 13, 2024

    @j_dickerson  A couple things could have happened.

     

    1) They did not actually create a new Vendor. It is entirely possible to create a check in QB with the Pay To The Order Of field left blank.

     

    2) They did create a profile, but as something other than a Vendor.

     

    Which one it is can easily be verified by opening up the check in question. If the Pay To The Order Of field is blank, it's explanation 1. If it is not blank, click the drop down arrow in the Pay To The Order Of field and it'll tell you what the name and profile was classified as.

      FishingForAnswers
      FishingForAnswers
      December 13, 2024

      @j_dickerson  Sorry, ignore part of what I said before; I apparently didn't read your post closely enough.

       

      It should be explanation #2, since you mentioned the Pay To The Order Of field had information in it. I'd check the Other Name list, but it really could be anything, including a Customer.

        J
        JoanaC
        December 13, 2024

        Hello! I'm here to help you locate the vendor name, j_dickerson. Let's explore the steps to classify this name and address.

         

        As FishingForAnswers pointed out, the name could be classified under Customer, Employee, or another category. You can verify the classification by clicking the dropdown arrow, which will display the profile type associated with the name.

         

        If this issue persists, I suggest re-sort your list by following these steps:

         

        1. In the Banking menu, select Write Checks.
        2. Click on the Pay to the order of field, then press Ctrl+L on your keyboard.
        3. Select the Include Inactive checkbox. If it's grayed out, there are no inactive names.
        4. On the Name dropdown, select Re-sort List.
        5. Select OK.
        6. Close and reopen your company file.

         

        Moreover, visit this link to learn more about customizing your report in QBDT.

         

        If you have any further questions or need additional assistance, please don't hesitate to let us know. We're committed to helping you achieve the best results with your checks.

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