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C
CongConsulting
March 21, 2024
Question

"Writing off" old bills

  • March 21, 2024
  • 1 reply
  • 0 views

I have a bunch of old vendor bills (AP) in QBD that were paid, but for some reason someone voided the checks in the register. So the bills are showing as having an open balance. Assuming I know for sure that the payments were actually made, how do I zero out those bills I received from vendors without affecting my cash balance?

1 reply

BigRedConsulting
BigRedConsulting
March 21, 2024

I don't think there's a good way to do that.  Assuming the bills were paid, then there should be payments in your books. I can't think of a case where they could be paid without the company having actually paid them.

 

So, if they are paid, then if follows that there should be payments in your books, and if there aren't, then they should be created. And if they are checks and they cleared the bank, then they should be in the checking account register.

 

Is your case different?

C
CongConsultingAuthor
March 22, 2024

Thanks for responding. Some of these bills are years old, and from significant vendors, who would not let multi-thousand dollar bills just drop (eg utility company). So I'm pretty convinced that these are paid. I know it doesn't make sense, but I think these are just old "stuck" bills that I need to write off.

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