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December 15, 2020
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50 % of Invoice on estimate

  • December 15, 2020
  • 1 reply
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Hello, I do estimates and always charge 50% first. System will let me do the 50%, however the balance of the 50% is never shown on A/R and I cannot invoice the balance since is not recognized. I need to do a new invoice for the reminder.

 

Any comments?

Best answer by Angelyn_T

Hi there, @websoftpr.

 

Thank you for seeking help with your invoices and estimates in QuickBooks Online (QBO). I'm here to give you additional insights into these.

 

An estimate is a non-posting transaction. Thus, you need to add it into an invoice so the amount will post to your accounts receivable. When converting it into an invoice, you can set how much do you want to invoice. You can either enter a custom amount for each line or set a certain percentage. 

 

If you need to convert the full amount of your estimate, then enter 100% on the box provided.

 

But if the initial conversion is set to 50%, then you can add the remaining amount by creating another invoice.

 

Here's how:

 

  1. Open your QBO account, then select Invoice from the (+) New icon.
  2. Pick the customer's name under the Customer drop-down.
  3. Look for the estimate transaction under Add to Invoice at the right section, then click Add.
  4. Enter the remaining estimate amount, then hit Copy to invoice.
  5. Tap Save.

When opening your report, the invoice amounts will now reflect under the Accounts Receivable (A/R).

 

If you need additional help with converting an estimate to an invoice, you can check out this article.

 

Just in case you need guides about running and customizing basic reports in QBO, use this link: Run reports in QuickBooks Online.

 

If there's anything you need help with, please let me know by adding a comment below. I've got your back and am always ready to help. Have a great day!

1 reply

Angelyn_T
Angelyn_TAnswer
December 15, 2020

Hi there, @websoftpr.

 

Thank you for seeking help with your invoices and estimates in QuickBooks Online (QBO). I'm here to give you additional insights into these.

 

An estimate is a non-posting transaction. Thus, you need to add it into an invoice so the amount will post to your accounts receivable. When converting it into an invoice, you can set how much do you want to invoice. You can either enter a custom amount for each line or set a certain percentage. 

 

If you need to convert the full amount of your estimate, then enter 100% on the box provided.

 

But if the initial conversion is set to 50%, then you can add the remaining amount by creating another invoice.

 

Here's how:

 

  1. Open your QBO account, then select Invoice from the (+) New icon.
  2. Pick the customer's name under the Customer drop-down.
  3. Look for the estimate transaction under Add to Invoice at the right section, then click Add.
  4. Enter the remaining estimate amount, then hit Copy to invoice.
  5. Tap Save.

When opening your report, the invoice amounts will now reflect under the Accounts Receivable (A/R).

 

If you need additional help with converting an estimate to an invoice, you can check out this article.

 

Just in case you need guides about running and customizing basic reports in QBO, use this link: Run reports in QuickBooks Online.

 

If there's anything you need help with, please let me know by adding a comment below. I've got your back and am always ready to help. Have a great day!

websoftprAuthor
December 18, 2020

Thanks a lot, this is the solution!!

KlentB
December 18, 2020

I'm glad that my colleague was able to help you, websoftpr.

 

As always, you can post your other concerns or questions here and we'll take care of them.

 

We're looking forward to helping you out again. Have a great rest of the weekend.