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February 24, 2023
Question

A new invoice after a payment has been made on it

  • February 24, 2023
  • 1 reply
  • 0 views

Hello 

I have a customer who needs a new invoice for each payment made towards that order. This is not an estimate this was an order with a large amount for the total, so they are making payments on it.

They can not use the same invoice number for multiple payments.

All I am finding online for this is progress invoices, which is what I am looking for just not off an estimate.

 

 

Any help is greatly appreciated.

1 reply

MichelleBh
February 27, 2023

I have a suggestion on how to handle your customer's invoice, @roberta14.

 

I'm here to help you generate with new invoice number for your customer. This way, they can pay you with less hassle and on time. 

 

You can automate repetitive invoices by creating an unscheduled recurring transaction in QuickBooks Online. Let me show you how:

 

  1. Go to the Gear icon and choose Recurring transactions under Lists.
  2. Select the New tab, then pick Invoice as the Transaction Type and hit OK
  3. Add a Template name and select Unscheduled in the Type drop-down. 
  4. Complete the Customer, Email, Interval, Product and services fields. 
  5. Click Save Template

 

You can then use that template the next time you need to send an invoice to that specific customer. Just click the Use under Action. See the sample screenshot below for reference: 

 

In addition, if you have time, I recommend visiting this link to learn how Quickbooks' progress invoice feature works: Set up and send progress invoices in QuickBooks Online. Presumably, you can use it in future transactions.

 

For more tips about recurring transactions and invoice payment terms, you can open these articles:

 

 

If you have any follow-up questions, please let me know by adding a comment below. I'm more than happy to help. Keep safe!