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accountanaliziz
October 14, 2022
Question

After entering a Bill for a Vendor, how can I set up a reminder that sends an email or notification when the Bill is Marked as Paid?

  • October 14, 2022
  • 1 reply
  • 0 views

I'd like to set up a reminder that alerts me when a Vendor Bill has been marked as paid. For context, if a prepaid invoice has not been paid yet, a recurring journal entry cannot be set up. However, if there is some type of notification for that specific invoice alerting the accountant to do so once the bill has been marked for payment, this would help avoid any missed entries. Is there a way to set this up? Workflow only allows alerts by amount or by vendor but not by specific invoices or specific GL account posted to. Alternatively, is there any way to send a notification when a specific General Ledger account is posted?

1 reply

AlcaeusF
AlcaeusF
October 15, 2022

Hi, accountanaliziz.

 

I'm here to share information about the email notification you'd like in QuickBooks Online (QBO).

 

Currently, the option to send or email notification to the accountant when a bill is paid or a general ledger has been posted is unavailable. I can see how having this option would be helpful for you and your business. I suggest sending feedback directly to our product developers. They're always looking for ideas to consider on how to improve QuickBooks.

 

Here's how to submit feedback:

 

  1. In QuickBooks Online (QBO), Select the Gear (Settings) icon at the top, then Feedback.
  2. Enter your comments or product suggestions.
  3. Click Next to submit feedback.

 

To learn more about managing bills and bill payments in QBO, consider checking out this article: Enter and manage bills and bill payments in QuickBooks Online.

 

I also recommend visiting our website for more tips and other resources you can use in the future: Self-help articles.

 

Please let me know if you have more questions about this or anything else QuickBooks. I'll be more than willing to help. Stay safe.

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