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September 8, 2020
Question

Apply Existing Credit, Where for Deposit?

  • September 8, 2020
  • 1 reply
  • 0 views

I am moving from a free accounting solution to Quickbooks for Mac Desktop. In setting it up, I am recording all invoices and payments from the current year. I have a client who I managed to somehow (I don't remember how, it wasn't via a credit memo as none exist) give an existing credit of $256, which is correct. The payment was via a check deposited to my bank's checking account. I now want to apply that credit to an invoice, which I figured out how to do. The part I'm unsure of is with the Deposit section... I don't think I want to deposit the existing credit to the bank's checking account, because the check that the credit applies to was already recorded. I don't understand the software and accounting principles well enough to know how to do it correctly.

 

EDIT: I figured out how I got the credit... I overpaid an invoice and didn't apply the overpayment to another invoice. The overpayment then did not get deposited to my bank's checking account. I need to set the deposit to the bank's checking account.

1 reply

IamjuViel
September 8, 2020

Hello, @savvypop.

 

I'm here to guide you in making sure that your overpayments are deposited.

 

Here's how:

  1. Go to the Gear icon.
  2. Choose Bank Deposit
  3. In the Add other funds to this  deposit section, fill in the following fields:
      • Received from Select or enter the vendor name.
      • Account: Select the Accounts Payable account. (Use the account you used for 941 payment)
      • Amount: Enter the check amount. 
  4. Select Save and Close.

You can refer to this article for more detailed steps: How to Record Bank Deposits in QuickBooks Online.

 

I'm always here if you have further questions about matching the transactions. The Community has your back anytime.