Apply my expenses to vendor bill?

Thank you for turning to the Community about your concern, benson777.

We'll have to write a check and use Accounts Payable to record the fees. Then, create a vendor credit to track the rejected items. I'm here to help ensure you can accomplish these tasks in just a few clicks.

Before we begin, I recommend consulting with your accountant first to determine the specific category to use for the transactions. This is to keep your books in order. Once you have the information handy, follow the steps below to enter the check: 

1. In your company file, head to the Banking menu at the top and choose Write Checks and Create Check.
2. From there, fill in the fields with the correct information:

• Pay to the order of: The name that you’re paying with the check. If it’s a vendor that has an open purchase order, a prompt appears if you want to receive the items. 
• Bank Account: The account where the money will be taken from. 
• Date: The date when you issued the check.
• $: The amount of the check. For example, $5,000.0
• Address: The payee's address. If you're adding a new name, you need to enter an address.
• In the Expenses tab, select Accounts Payable. 
• Memo: A note or message you want to print on the check. For example, shipping and broker fees..
• Click Save.
  
  

Next, open the existing bill and record the bill credit. Here's how:

1. In the Enter Bills screen, select the Credit radio button to account for the rejected items.
2. Enter the Vendor name.
3. Go to the Expenses tab and enter the account provided by your accountant.  
4. In the Amount column, enter the appropriate amount ($10,000.00).
5. Press the Save & Close button.
   
   To link the bill credit:
   

1. Go to the Vendors menu and select Pay Bills.
2. Select Set Credits and apply the bill you created.
3. Click Done.
4. Choose Pay Selected Bills and Done. 

For additional resources, this article contains solutions on how to track this type of transaction: Record a vendor refund in QuickBooks Desktop. The steps are scenario based so I suggest selecting the one that best fits your concern. 

I want to make sure you have the resources you need to track the money you owed to your vendors. The following link will guide you on how to handle vendor-related processes: Accounts Payable workflows in QuickBooks Desktop. 

Keep me posted if you have other QuickBooks concerns or additional questions on how to track fees and items. I'd be delighted to answer them for you.