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Lynn918
June 1, 2020
Solved

Applying Vendor Credits to vendor payment

  • June 1, 2020
  • 2 replies
  • 0 views

Here I am again with another QBO question; a complete change from QB's desktop.

I entered 2 vendor credits.  Now I want to pay the vendor.  I check off all the outstanding bills, then check the vendor credit at the bottom and the credits are being added to the payment!  Please help.  This is so frustrating.

Best answer by Maybelle_S

Hello there, @Lynn918.

 

The vendor credit will be added to the payment once you check it when paying the bills. If the credit is not yet to be used, I suggest unchecking it. Then only select the outstanding bills to pay.

 

Also, can you provide screenshots for us to further check your concern? I'd appreciate any information you can add to help determine the main cause of the issue.

 

Feel free to browse this article for more information about vendor credits: Manage Vendor Credits.

 

For more references, here are articles to help you track all money you've paid to a vendor for a particular date range:

 

Let me know if you have other questions about QuickBooks. I'll be right here to help you out. Have a great day.

2 replies

M
Maybelle_SAnswer
June 1, 2020

Hello there, @Lynn918.

 

The vendor credit will be added to the payment once you check it when paying the bills. If the credit is not yet to be used, I suggest unchecking it. Then only select the outstanding bills to pay.

 

Also, can you provide screenshots for us to further check your concern? I'd appreciate any information you can add to help determine the main cause of the issue.

 

Feel free to browse this article for more information about vendor credits: Manage Vendor Credits.

 

For more references, here are articles to help you track all money you've paid to a vendor for a particular date range:

 

Let me know if you have other questions about QuickBooks. I'll be right here to help you out. Have a great day.

S
SSDSARAH
July 2, 2020

after I used the vendor credit to the payment,  I still see the credit amount in the transaction history.  Any way I can remove the credit after being applied to payment.  so that I won't confuse myself whether I used the credit or not.

 

Sarah

B
beiland
February 21, 2021

We paid a bill twice. Once by check and once by credit card. The credit showed up on the next months bill. I have to record the expense so that our bank account balance is correct. I want to show that as DR to accounts payable. I need to link that credit amt to the open invoice. How do i do this without having an actual credit memo to enter?

 

R
ReyJohn_D
February 21, 2021

I can help you apply the credit amount to your open bills, @beiland.

 

You can include the credit amount when paying your bills. This way, you don't have to create an actual vendor credit and debit or decrease your Accounts Payable.

 

Here's how:

 

  1. Click the +New button.
  2. Select Pay bills under the Vendors section.
  3. Find and choose the bill, and then include the credit amount in the Payment column. Say the bill amount is $500, then you'll have to enter $550 as the payment value (credit already included).
  4. Click Save and close when you're ready.
  5. You can use the remaining amount when paying your future bills again.

 

If you want to track the bills and their respective payments, you can run the Bills and Applied Payments report. Just navigate through the Reports menu, and then refer to the What you Owe section.

 

I'm still willing to give a guide or two for more tips about handling bills in QuickBooks. You can lean on me always.

B
beiland
February 21, 2021

I tried a different way... I created a Credit Memo since the credit memo amt was listed on the current bill. I keyed to credit to COGS account. When I paid the open bill (linking the credit to it) this of course decreased my COGS account and my AP account. I then did a JE to dr my COGS account and CR my AP account to correct the balances. This seems to have worked.

 

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