Automations of Accounts Payables between Desktop and QuickBooks Online

Hi there, @Gryffin.

If the invoice is sent to you from another QuickBooks user over the QuickBooks Business Network, QuickBooks can recognize the vendor details and notify you on the Bills page. From there, you can easily review and approve the bill to automatically add it to your books. Accounts Payable (AP) automation helps you save time and reduce errors from manual entry when creating and paying your bills. 

If you or the other QuickBooks user doesn't use the QuickBooks Business Network, then there is an option to upload it from your computer. In this process, the other QuickBooks user will need to send you a PDF, JPEG, JPG, GIF, or PNG copy of the bill. I've included the steps to upload it from your computer below. 

1. Sign in to your QuickBooks Online account.
2. Go to Get paid & pay, then Bills.
3. From the Add bill dropdown, select Upload from computer.
4. Drag and drop files into the Upload window, or select the Upload button to choose files on your computer.

For additional information about this process, check out Accounts Payable automation in QuickBooks Online. 

Please don't hesitate to let me know if you have any questions or concerns. I'm always happy to help. Have a great weekend!

You can signup for a separate Melio account for free to integrate with QBO. You can get invoices sent directly to your Pay inbox. Melio will scan and automatically add your bill for you to review and pay.

https://affiliates.meliopayments.com/pricing

Important invoice requirements:
1. One invoice per file.

2. Invoice must be attached as JPEG/PNG/GIF/PDF to the email.

3. Maximum file size is 10MB.

Your Pay inbox email looks like this: [business name _4 random numbers]@invoicesmelio.com. 

You can ask your vendor to send all invoices with the above requirements to that email address later. You can also ask vendor to cc each invoice to your own email domain for cross-checking if needed.