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D
devrom
November 13, 2024
Question

Bill Pay: Are checks sent through QuickBooks optional?

  • November 13, 2024
  • 2 replies
  • 0 views

Hi all,

 

My organization processes ~1,000+ bills per month to vendors and sends out payments via check and ACH. Our bills flow through QuickBooks right now the old fashioned way and we send out checks and ACHs outside of QuickBooks. We are researching QuickBooks Bill Pay to see if this is a viable option to meet our needs. We are current QuickBooks Online users. If we want all of our bills to flow through QuickBooks Bill Pay, for payments sent by check will we be required to use the check printing service from QuickBooks that costs $1.50/check? Or is there an option to pay a bill that flows through Bill Pay by check which we print and cut ourselves? Please let me know if I can clarify. Thanks!


Devon

2 replies

C
Carneil_C
November 13, 2024

QuickBooks automatically sends and prints checks for you when using Bill Pay, @devrom. I'll lay down the information you need about how it works with QuickBooks Online (QBO).

 

QuickBooks Bill Pay is packed with powerful automation designed to help you ditch the time-consuming manual work of paying bills. When you set the payment method as a check, you don’t have to set up anything on your end.

 

You can create regular checks and print them if you want to print and cut checks on your own. Here's how:

 

  1. Go to + New, then select Check.
  2. Select who you want to address the check to from the Payee ▼ dropdown.
  3. From the Bank Account ▼ dropdown, choose the account from which you want the money to come.
  4. Fill out the rest of the fields accordingly.
  5. From there, you can print the check if you want to.
  6. Click Save and close.

 

Moreover, this article will walk you through the process if you'd like to track your monthly payments to each vendor: Run and save a monthly expense report by vendor.

 

The thread is still open to other concerns about Bill Pay. We're here to help you in any way we can.

C
Chrea
November 13, 2024

@devrom 

You can also signup for Melio to integrate with QBO and pay your bills with ACH for free. You don't need to ask for any ACH information for your vendors to feel safe.

https://quickbooks.intuit.com/learn-support/en-us/payments/payments-scheduled-by-melio-prior-to-dec-11-more-q-s/00/1349740

 

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